Congratulations, you’re a Rattler! As you prepare for graduate studies at St. Mary’s University there are some important details, dates and tasks to keep in mind. We invite you to review the information below to prepare to review your degree requirements, register for classes, touch base with your Program Director, submit important forms, address your student account and prepare to begin your graduate career at St. Mary’s University.
Visa information and details for entering international students are available below in the International Graduate Student section.
For all graduate students:
- Complete Graduate Orientation. Incoming students are required to complete an online class before their first day of class. Additionally, students and families are invited to attend an on campus orientation program the evening before the first day of class each fall and spring. For more information, and to register for the on-campus orientation program, please visit our website here.
- Meet, or touch base with, your Program Director. You are encouraged to email, call or introduce yourself face-to-face to your program director, staff and faculty. To contact your program director, please use the phone number and/or email address provided in your letter of acceptance. If you have questions about scheduling a campus visit, please contact the Office of Graduate Admission at 210-436-3101 or by email.
- Familiarize yourself with Gateway. Students are encouraged to familiarize themselves with Gateway, the University’s student portal. Gateway login credentials are needed to access course registration, course schedule, student account details, student records, housing application, Graduation Planning System (GPS) and more. For questions about your Gateway credentials, contact the Office of Graduate Admission at 210-436-3101 or email@example.com.
- Review Degree Requirements. Graduate degree requirements are available in the online Graduate Catalog. In addition, you may also review the status of prerequisite courses and your progress towards meeting degree requirements through the online degree audit, Graduate Planning System (GPS), in Gateway, the University’s online portal. You may access Gateway with your St. Mary’s username and password that will be distributed to you from the Office of Admission.
- Register for Classes. Students register for courses through the St. Mary’s University student portal, Gateway. This is the same portal that you may review your degree audit, your student bill and any financial assistance you may qualify for. Should you have any challenges accessing your Gateway account, please do not hesitate to contact the Office of Admission.
Financial Aid and Student Bill:
- Connect with the Office of Financial Assistance. The Office of Financial Assistance is committed helping you understand the many federal, state and institutional resources available to help finance your graduate education at St. Mary’s University. All students interested in aid opportunities, including the Title V PPOHA Grant, are encouraged to submit the Free Application for Federal Student Aid (FAFSA) online as soon as possible. The Office of Financial Assistance can be contacted at 210-436-3141 or by email. Please note that students applying for aid for the Spring 2018 or the Summer 2018 terms should complete the 2017-2018 FAFSA and those applying for aid for the Fall 2018 term should use the 2018-2019 FAFSA (available online Oct. 1, 2017).
- Contact the Business Office. Students will be contacted when they can view their student bill in Gateway, where they can review their bill, submit payments and address their bill with the Business Office. You may also view our tuition and fee schedule online and you are encouraged to contact the Business Office at 210-436-3731 or by email should you have any questions relating to your bill.
- Purchase a parking permit. All students with a vehicle on campus property are required to display a parking permit. You may register your vehicle online and students are encouraged to park only in designated student lots.
Student Health Requirements:
As a member of the St. Mary’s University student population, all currently enrolled students are eligible for services at the Student Health Center. Those students who attend classes on campus and/or live in our graduate residence hall may need to satisfy additional health insurance and immunization requirements.
For more information on required immunizations and student health insurance information, please contact the Student Health Center at 210-436-3506.
On-Campus Housing for Graduate Students:
St. Mary’s University is pleased to offer housing for graduate and law students in Chaminade Tower at a competitive rate and added convenience for our graduate students. Chaminade Tower was recently renovated and provides individual suite-style rooms (where you share a bathroom with another resident) with graduate students in mind. For more information on graduate housing and rates, please contact the Office of Residence Life at 210-431-4312 or by email.
The Office of Graduate Admission is also pleased to provide tours of the graduate student accommodations during our regularly scheduled campus visits. Explore our visit options online.
Importants Dates and Deadlines:
- Aug. 14 — On-Campus Graduate Student Orientation (5:30 to 8:30 p.m.)
- Aug. 15 — Fall Session begins
- Nov. 22 to 24 — Thanksgiving Holiday (No classes in session; University offices closed Thursday and Friday)
- Dec. 8, 11 to 13 — Final exams for Fall Session
- Jan. 8 – International Student Check-in
- Jan. 9 – On-Campus New Graduate Student Orientation
- Jan. 10 – Spring Session begins
- Jan. 15 – Martin Luther King, Jr. Day (No classes in session; University offices closed)
- March 12 to 16 – Spring Break
- March 29 – Holy Thursday (No evening classes; University offices closed Thursday evening)
- March 30 – Good Friday (No classes in session; University offices closed)
- April 20 – Fiesta Oyster Bake (No classes in session; University offices closed)
- April 27 – Battle of Flowers Parade (University Offices close at Noon; Classes follow regular schedule)
- May 28 – Memorial Day (University offices closed)
- May 29 – Summer I Session begins
- Jun. 28 and 29 – Summer I Final Exams
- Jul. 2 – Summer II Session Begins
- Jul. 4 – Independence Day Holiday (University offices closed)
- Aug. 2 and 3 – Summer II Final Exams
For a complete listing of the academic calendar, please review the online University Academic Calendar.
International Graduate Students:
For students accepted to St. Mary’s University and seeking a F-1/J-1 Visa, please complete the I-20 Request Form. The information and documents detailed below is needed to complete your visa packet. Please note that students are expected to submit all information detailed below unless otherwise noted.
- Declaration and Certification of Finances Form with original financial bank statements and/or bank letters, bank stamp in space provided, and/or scholarship award/financial guarantee.
- Copy of passport information.
- Copy of letter of financial support, if you are receiving a financial award or scholarship from St. Mary’s University.
For Transfer International Students:
- Completed transfer-in form
- Copy of your passport
- Copy of current I-20 /DS-2019, U.S. Visa, and a copy of both sides of your I-94
If your spouse or children will be joining you during your time in San Antonio, Texas as you pursue your graduate degree, please submit the following along with your I-20 packet:
- Copy of spouse’s passport, marriage certificate or family card (if you are married and are requesting a F-2 or J-2 status).
- Copy of each child’s passport, birth certificate, or family card (if you are requesting a F-2 or J-2 status).
St. Mary’s University will not be able to process I-20/DS-2019 requests until a complete application for admission and all the required documentation with your packet is received. It will take St. Mary’s approximately 14 days to create your I-20/DS-2019.
I-20 forms are sent by regular postage (no tracking number) to the address indicated in your I-20 Request Form. If an updated dress is not included in this request form, the information will be sent to the address on file with your application for admission. Please note that if a mail or forwarding address is not available, St. Mary’s will default delivery to your permanent address.
If you are currently in the San Antonio, Texas area and would like to pick up your I-20 paperwork in-person, a photo ID and an advance appointment is required. Students may email us to authorize another individual to pick up the I-20 on their behalf. The student must provide their full name & id number, and the full name of the person authorized to pick up the I-20. Each authorization is a one-time use only. Again, a photo id is required.
FERPA and SEVP regulations prohibit the release of information and/or documentation without prior written consent from the individual in question, even if said individual is family (spouse, child, etc.).
Students who would like to receive their I-20 by courier service may create an account with Eship Global online. This service provides courier shipping from major providers (FedEx for example) at a reduced cost. Payments must be made by credit card (Mastercard, Visa, or American Express), and students must have their St. Mary’s University student ID number to create an account. Please note that the Eship Global website works best with Internet Explorer or Mozilla Firefox.
Participate in International Student Check-in and Graduate Student Orientation:
To assist with your transition to St. Mary’s University, attend the International Student Check-in and the University Orientation for Graduate Students. The scheduled date and time of the International Student Check-In for students enrolling in Spring 2018 is Monday, Jan. 8, 2018, in the University Center, Conference Room A.
For any questions about this event, please contact Dr. Alfredo Varela, Executive Director, Center for International Programs at 210-436-3432 or by email.
For information on the required online course for entering graduate students and the on-campus University Orientation for Graduate Students, please see the information outlined above.