St. Mary's University 1 Camino Santa MariaSan Antonio, TX 78228 +1-210-436-3011 St. Mary's University logo William Joseph Chaminade

Can I apply online?

Yes. Visit For more information on how to apply, visit the Graduate Students page.

What is an official transcript?

A transcript with an official university seal that is in a sealed envelope from the university.

How do I find out the status of my application? How do I find out if all of my supporting documents have been received?

To view the status of your application and pending documents, you can log into the St. Mary’s University Application Portal.  For specific questions, contact the Office of Graduate Admission at

Can I mail my official transcripts to you?

Yes, all official transcripts can be sent to St. Mary’s University Office of Admission for Graduate Studies.

What address do I mail the transcript to?

St. Mary’s University
Graduate Admission
One Camino Santa Maria
San Antonio, Texas 78228

Can I have my undergraduate university/college send official transcript electronically?

Yes, many institutions partner with third party vendors who will send official transcripts electronically. Please send to

I graduated from St. Mary’s University. Do I have to order an official transcript?

No. The Office of Graduate Admission will request your transcript from the Registrar’s Office.

Is there an application fee?


What happens to my application once all of my materials are submitted?

Once an application is complete (i.e., received official transcripts, GRE/GMAT test scores, resume, statement of purpose, and recommendation letters and/or additional materials), the Office of Graduate Admission will forward your application to the Graduate Admission Committee for review.

If I contact the Office of Graduate Admission and they say my application file is “complete,” what does that mean?

It means all required materials have been received, reviewed, and forwarded to the graduate program director for their admission decision.

How long will it take to process my application?

After all the required application materials have been received, it normally takes one to two weeks for an application decision to be made. However, a few programs may have a priority deadline (i.e., the doctoral program) and students are, typically, notified within the next month after their respective deadlines.

What are the deadlines for applying to the graduate programs?

The priority deadlines for graduate students are:

  • July 1: fall term (begins late August)
  • November 15: spring term (begins early January)
  • April 1: summer term (begins late May to early June)

Can I transfer credits from a different university?

A graduate program may permit graduate transfer credits in to a degree program from another university. This decision is determined by the graduate program director. Courses are to be equivalent to St. Mary’s courses and appropriate to the program. For more information, contact the graduate program director.

When can I register for classes?

Students register for courses through the St. Mary’s University student portal, Gateway. This is the same portal that you may review your degree audit, your student bill and any financial assistance you may qualify for. Should you have any challenges accessing your Gateway account, please do not hesitate to contact the Office of Graduate Admission at

How do I send another email request to my recommender?

You can send your recommender a new email request if they did not receive the first email or a reminder email. To do so, log into the St. Mary’s University Application Portal and go to the recommendations section under your application checklist. You can click on a recommender and use the “Send Reminder” option.

How do I send my GRE scores to St. Mary’s University?

GRE scores for the required programs must be sent to St. Mary’s University electronically from ETS. Use the St. Mary’s institution code 6637 when sending your scores to St. Mary’s. You do not need to enter a specific department code. Scores will be matched to your applicant record rather than to a specific department. Your GRE scores will be transmitted to St. Mary’s electronically and matched to your record using the information you provided in your application.

How will I be informed of my admission decision?

You will receive an email notification with instructions on how to access the admission decision.  The Office of Graduate Admission is only office authorized to formally issue an admission decision. Any notification you may receive directly from the graduate program are not official until you have received an email from the Office of Graduate Admission. If admitted, please read all information received carefully and follow instructions provided. There are several steps required to accept an admission offer.

Do I need to submit a TOEFL or IELTS score if I have earned or am currently earning my bachelor’s/master’s/doctoral degree from a U.S. university?

If you have earned or will be earning a bachelor’s, master’s, or doctoral degree from a regionally accredited U.S. college or university, you are not required to submit a TOEFL or IELTS score as a part of your application process.

When I order my TOEFL from ETS, what is the institution code for St. Mary’s University?

The ETS institution code for St. Mary’s University is 6637.

 Can you tell me if my TOEFL/IELTS scores have arrived?

No. However, once your application has been submitted, you can check to see if your scores have been received through the St. Mary’s University Application Portal. Please note it takes approximately two weeks after the order date or four weeks after the test date for ETS to make official TOEFL score reports available to the university. IELTS score delivery times may vary since they must be received by mail. Because IELTS scores must be sent directly to the Office of Graduate Admission, you must contact the program if you have any questions regarding their arrival.

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