How do I find out the status of my application? How do I find out if all of my supporting documents have been received?
Is there an application fee?
Once an application is complete (i.e., received official transcripts, GRE/GMAT test scores, resume, statement of purpose, and recommendation letters and/or additional materials), the Office of Graduate Admission will forward your application to the Graduate Admission Committee for review.
What happens to my application once all of my materials are submitted?
It means all required materials have been received, reviewed, and forwarded to the graduate program director for their admission decision.
If I contact the Office of Graduate Admission and they say my application file is “complete,” what does that mean?
After all the required application materials have been received, it normally takes one to two weeks for an application decision to be made. However, a few programs may have a priority deadline (i.e., the doctoral program) and students are, typically, notified within the next month after their respective deadlines.
How long will it take to process my application?
The priority deadlines for graduate students are:
- February 1: Priority deadline to apply for the Ph.D. in Counselor Education and Supervision
- July 1: fall term (begins late August)
- November 15: spring term (begins early January)
- April 1: summer term (begins late May to early June)
What are the deadlines for applying to the graduate programs?
You can send your recommender a new email request if they did not receive the first email or a reminder email. To do so, log into the St. Mary’s University Application Portal and go to the recommendations section under your application checklist. You can click on a recommender and use the “Send Reminder” option.
How do I send another email request to my recommender?
You will receive an email notification with instructions on how to access the admission decision. The Office of Graduate Admission is the only office authorized to formally issue an admission decision. Any notification you may receive directly from the graduate program are not official until you have received an email from the Office of Graduate Admission. If admitted, please read all information received carefully and follow instructions provided. There are several steps required to accept an admission offer.
How will I be informed of my admission decision?
A transcript with an official university seal that is in a sealed (unopened) envelope by the university. Any document submitted to our university by the applicant is considered unofficial.
For international applicants, the credentials should be in the original language (as issued) and accompanied by a certified English translation if the documents are not in English.
What is an official transcript?
Please request that your previously attended institution sent transcripts to:
St. Mary’s University Graduate Admission
One Camino Santa Maria
San Antonio, Texas 78228
Please note: If your institution provides an electronic transcript, please direct them to send the official document to email@example.com.
HOW DO I SUBMIT MY OFFICIAL TRANSCRIPT TO ST. MARY’S UNIVERSITY ADMISSION OFFICE?
No. The Office of Graduate Admission will request your transcript from the Registrar’s Office.
I graduated from St. Mary’s University. Do I have to order an official transcript?
We require all applicants whose native language is not English and who have completed all or part of their post-secondary education in a country where English is not the native language to submit an English competency exam: either the TOEFL or IELTS. Note, due to the Covid-19 pandemic, we also accept the Duolingo English test as an alternate. This requirement may be waived if you earned a degree from an English-speaking institution.
- Please note if your TOEFL total score is between 80-82 or IELTS is a band score 6.0, you may be required to enroll in EN 6301, Academic Writing for International Students, during their first FA/SP semester.
- The TOEFL and IELTS are administered at test centers throughout the world at different times during the year. You may access information regarding the TOEFL or IELTS exam, including registration and sample tests, at http://ets.org/toefl or http://ielts.org
Who is required to submit English language proficiency results, such as TOEFL/IELTS?
If you have earned or will be earning a bachelor’s, master’s, or doctoral degree from a regionally accredited U.S. college or university, you are not required to submit a TOEFL or IELTS score as a part of your application process.
Do I need to submit a TOEFL or IELTS score if I have earned or am currently earning my bachelor’s/master’s/doctoral degree from a U.S. university?
St. Mary’s University institution code is 6637.
When I order my TOEFL from ETS, what is the institution code for St. Mary’s University?
No. However, once your application has been submitted, you can check to see if your scores have been received through the St. Mary’s University Application Portal. Please note it takes approximately two weeks after the order date or four weeks after the test date for ETS to make official TOEFL score reports available to the university. IELTS score delivery times may vary since they must be received by mail. Because IELTS scores must be sent directly to the Office of Graduate Admission, you must contact the program if you have any questions regarding their arrival.
Can you tell me if my TOEFL/IELTS scores have arrived?
For complete details, please go to our English Proficiency section on the International Student page.
What is the minimum English requirement for international students?
Test scores may not pre-date the student’s application by more than six (6) months. Official scores must be sent directly to St. Mary’s University from the testing agency (school code 6637).
My TOEFL/IELTS score expired. Will I still be considered for admission?
GRE scores for the required programs must be sent to St. Mary’s University electronically from ETS. Use the St. Mary’s institution code 6637 when sending your scores to St. Mary’s. You do not need to enter a specific department code. Scores will be matched to your applicant record rather than to a specific department. Your GRE scores will be transmitted to St. Mary’s electronically and matched to your record using the information you provided in your application.
How do I send my GRE scores to St. Mary’s University?
After you confirm your enrollment by submitting the Enrollment Confirmation Form and the $100 enrollment deposit, our team will email your university credentials to you. Your university credentials include your university username and temporary password, which you will change to a new password.
Students register for courses through the St. Mary’s University student portal, Gateway. This is the same portal that you may review your degree audit, your student bill and any financial assistance you may qualify for. Should you have any challenges accessing your Gateway account, please do not hesitate to contact the Office of Graduate Admission at firstname.lastname@example.org.
When can I register for classes?
A graduate program may permit graduate transfer credits in to a degree program from another university. This decision is determined by the graduate program director. Courses are to be equivalent to St. Mary’s courses and appropriate to the program. For more information, contact the graduate program director.
Can I transfer credits from a different university?
You can view the tuition and fees using the button below for the appropriate academic term.
What is the tuition rate/program fees for St. Mary’s University graduate programs?
Yes, St. Mary’s accepts these tests (when the minimum required score is met, as listed to fulfill the English Proficiency Requirement for applicants who native language is not English).
Most students fulfill the English requirement by taking the Test of English as a Foreign Language (TOEFL), the International English Testing System (IELTS), or the Duolingo English test (DET).
For IELTS, an overall band score of 6.0 is sufficient for graduate admission except for the graduate programs in the Greehey School of Business require a minimum 6.5 IELTS.
TOEFL requirement is 80 (internet-based test, iBT) and the graduate programs in the Greehey School of Business is 87 TOEFL.
Students who score 6.0 on the IELTS exam of 80-82 on the internet-based TOEFL exam will be required to complete Academic Writing for International Students coursework.
Does St. Mary’s University accept IELTS, TOEFL, and/or Duolingo English test?
St. Mary’s University, Office of Graduate Admission downloads IELTS scores that have been transmitted to the university. Please request your scores to be sent to St. Mary’s by providing the testing agency the institutional code 6637 for St. Mary’s University.
St. Mary’s University
1 Camino Santa Maria
San Antonio, Texas 78228
How do I send my IELTS scores to St. Mary’s University?
Transcripts are considered official when they arrive directly from the school in a sealed envelope. The Graduate Admission Office will accept transcripts first received by the applicant and then forwarded to our office, provided the transcripts stay in their original, sealed envelope. Once the applicant or someone outside of St. Mary’s University opens the transcript envelope, the Admission Office can no longer accept the transcript as official.
If you are ordering an electronic transcript, you must have the institution send your electronic transcript directly to the Graduate Admission Office at email@example.com. Electronic transcripts received by the student and then forwarded to the Graduate Admission Office are not considered official. Only electronic transcripts sent directly to St. Mary’s University are considered official.