About the Registrar’s Office

Female student accepting her degree

From the first day of class — and even before — until you walk across the commencement stage, the Registrar’s Office is a significant part of the student experience at St. Mary’s University.

On these Registrar’s Office pages, you can find information on class registration and advising, degree plans, academic calendars and schedules, as well as details on preparing for graduation and commencement exercises. Even after graduation, this is the office that will assist you for information including official transcripts.

If you need to be readmitted to the University, information about the process and the application can be found on the Registration page.

Classes

When do classes start?

Please refer to the academic calendar at https://www.stmarytx.edu/academics/registrar/academic-calendars/.

When is the last day to register or add a class?

Please refer to the academic calendar at https://www.stmarytx.edu/academics/registrar/academic-calendars/,

Who is my academic adviser?

GPS will show the academic adviser assigned to you.

How can I change my major?

Undergraduate students can email the Registrar’s Office directly to change their major, or add a second major or minor.  Include the following information: Rattler ID number, full name, current major and/or minor and the major and/or minor change needed. Students should not put their ID number in the email subject line. Undergraduate students must also copy (cc) the Office of Academic Advising at academic.advising@stmarytx.edu to receive a new academic adviser. Graduate students should email their respective Program Director to request a change in program.

How do I order an official transcript?

Official transcripts can be ordered online on the St. Mary’s University Transcripts webpage.

How do I drop a class?

Students can request to drop a class by emailing the Registrar’s Office at registrar@stmarytx.edu. Include your Rattler ID number, full name and the course number in the email body. Do not put your ID number in the email subject line. Undergraduate students must copy (cc) their Academic Adviser. Graduate students must copy their Program Director. The request to drop a course will not be processed if the adviser or program director is not copied in the email. This option is available through the last day to drop a class on Thursday, April 8.

How do I report an error on my GPS?

Any questions related to GPS can be sent to stmucore@stmarytx.edu. Include your Rattler ID, full name, and a specific question or screenshot of the error in the body of the email.

How do I request an enrollment or degree verification?

Students can request an enrollment or degree verification by filling out the form found on the Registrar webpage. The form can be sent via email from the student’s University email.

I would like to take summer classes at another institution? What do I need to do this?

Students who would like to take courses outside of St. Mary’s during the summer will need to submit a Permission to Take Courses for Transfer Credit form found on Gateway. The information on Transfer Credits is located in the middle of the page, which also includes the course you are not allowed to take. Once the form is submitted to the Registrar’s office, we will review the courses you want to take and let you know if they are approved. If approval from a department chair is needed, the Registrar’s office will contact the appropriate chair and let you know once we receive confirmation.

Registration

When will registration close so can I make changes to my schedule?

Registration access will remain open through the first week of class.  Registration will close on Wednesday, Jan 26, via Gateway.

How will classes be offered in Fall 2021?

St. Mary’s plans to return to in-person classes, activities and meetings in the Fall semester. Although there will be some virtual and online classes available, most classes will be in-person. 

The university will continue to follow local, state and federal guidelines. 

I am getting a prerequisite error when adding a class. Whom do I contact?

Students should email the Registrar’s Office at registrar@stmarytx.edu. Include your full name, Rattler ID number, the CRN for the course you are attempting to add and the error you are receiving in the body of the email. Depending on the prerequisite, the Registrar’s Office may provide an override or direct you to the department chair for advice.

How do I obtain my registration pin number (Undergraduate Students only)?

To receive your registration pin, you must be advised by your academic adviser. If you are a first-time freshman/ transfer, contact your academic adviser in the Office of Academic Advising. All other returning students please get in contact with your faculty adviser.

I cannot get into contact with my academic adviser. How can I obtain my registration pin number?

If you have difficulty contacting your adviser, email the Office of Academic Advising at academic.advising@stmarytx.edu for assistance.

Whom do I contact if I have lost my registration pin number?

If you are already registered for classes and you lost your pin number, contact the Registrar’s Office at registrar@stmarytx.edu. If you have not registered for any classes and you lost your pin number, contact the Office of Academic Advising at academic.advising@stmarytx.edu to schedule another advising appointment. 

How would I know if I am cleared to register?

To check if you have a hold that will prevent you from registering, go to your Student Profile. The hold status is located on the upper right-hand corner. GPS will also note if you have a hold.

Whom do I contact if I have a hold?

If your hold is with the Business Office, contact them at businessoffice@stmarytx.edu. If your hold is with the Student Health Center, contact them at healthcenter@stmarytx.edu. For all other holds, contact the Registrar’s Office at registrar@stmarytx.edu. Include your Rattler ID number, full name and the hold error in the body of the email.

Waitlist

How can I get into a closed class?

Students should add themselves to the waitlist or register for an alternate section of the same course or any course all together. We also recommend that students consult with their Academic Adviser for options if the class does not become available.  For undergraduate students, it is important to note that to be considered as a fulltime student, registered hours should be at least 12 hours; not including the waitlisted course.

I am waitlisted for a course. How will I know when I can add this course?

If a spot becomes available, the student will receive an email notification that a seat is available. The student will have 24-hours to register for the class.  The notification will indicate the exact date and time before the window to add the class expires.  If the student does add the course by the deadline, the next student on the waitlist will be notified of the open seat.

If the student received the notification that a spot is available, they will need access registration on Gateway.  Select the “Web Registered” option from the action drop down list under the course that is Waitlisted. Click the “Submit” button.

Students should monitor their email account carefully and frequently, including spam folder.

Students should consider having an alternate plan to add another course in case a spot does not become available.

I missed my waitlist notification. What do I do now?

Students will need to add themselves back to the waitlist or consider selecting another course. Waitlist notifications can be sent at any time (even overnight and/or on weekends).  Students have 24 hours to respond to the notification. 

Registrar Office FAQs

Many of our services are available on Gateway. If you have amy questions, please email the Registrar’s Office at registrar@stmarytx.edu. All requests submitted will be answered in the order they were received. Please understand that a high volume might result in a possible delay especially during peak times. Phone correspondence may be difficult during this time, so we highly encourage email as the preferred means of communication.

Thank you for your patience and understanding.

  • Contact

    Office of the Registrar
    St. Louis Hall, Room 104
    210-431-6789
    Fax: 210-431-2217
    registrar@stmarytx.edu

    Office Hours
    Monday through Friday
    8 a.m. to 5 p.m.

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