St. Louis Hall, the main building on St. Mary's University's campus.

St. Mary’s University is partnered with the National Student Clearinghouse (NSC) to provide enrollment and degree verifications to students. The University reports students’ enrollment status and expected graduation date to the NSC after the census day for the term and approximately every 30 days until the term end.

The NSC provides official certificates of enrollment verification via Myhub. This is a free, secure online service that is accessible 24 hours a day, 365 days a year. These certificates include proof of enrollment status (full-/part-time status) and semester dates of attendance.

Obtain Enrollment Verification Certificates

Current Students

Current students can follow the steps below to Obtain Enrollment Verification:

  1. Log in to Gateway
  2. Access the page for the Office of the Registrar
  3. Click on the Enrollment Verification webpage
  4. Click on the Download Enrollment Verification button
  5. You will be redirected to the Myhub portal to create an account or sign in
  6. Select Self Service
  7. Select St. Mary’s University and a Certificate Type
  8. Click Download Certificate

Former Students

Former students can submit requests for enrollment verification certificates through Myhub. Former St. Mary’s students logging into Myhub for the first time will be prompted to create an account using Google or LinkedIn. During sign-up, they will enter identifying information so Myhub can locate their records in the NSC database.

Former students may also obtain a degree verification online through the National Student Clearinghouse or request their official transcript through the NSC.

Certification of Information

For requests involving the completion of specific third-party forms or verification requests that require information not found on the Myhub enrollment certificate, students should submit the Verification Request Form and the third-party form (if applicable) to registrar@stmarytx.edu via the student’s St. Mary’s email account or drop off at the Registrar’s Office located in St. Louis Hall, Room 104.

Examples of third-party forms include:

  • Loan deferment
  • State licensing
  • Insurance
Verification Request Form

Please note that the St. Mary’s Registrar’s Office will not mail verification forms or letters to third parties. Students are encouraged to make a copy for their own personal records before submitting the form/letter to the third party. If the form/letter is not picked up within ten working days, it will be discarded. Currently enrolled students are required to provide their St. Mary’s identification card when picking up their verification form/letter.

Third-Party Verification Requests

Third-party agencies (for example, healthcare companies, employers, insurance agencies and verification agencies) should contact the National Student Clearinghouse to verify the enrollment of a current or former St. Mary’s student.

Enrollment Status

Undergraduate Enrollment (Including visitors, auditors and post-baccalaureate)
Time StatusSemester
Full-time12+ credit hours
Half-time6 to 11 credit hours
Less than Half-time1 to 5 credit hours
Graduate Enrollment (Including visitors, auditors, post-master, doctoral and post-doctoral)
Time StatusFall/Spring SemesterSummer Semester
Full-time8+ credit hours6+ credit hours
Half-time4 to 7 credit hours3 to 5 credit hours
Less than half-time1 to 3 credit hours1 to 2 credit hours

Upon request, the Registrar will certify graduate students as full-time during the semester in which they intend to graduate if they are enrolled in the number of hours required to complete the degree, irrespective of the number of hours involved. Doctoral students enrolled in dissertation courses (CN8390, 8391 or 8392) are considered full-time students and considered half-time when enrolled in Continuous Graduate Enrollment (6000x).

Law Enrollment (Including visitors, auditors and masters of law)
Time StatusFall/Spring SemesterSummer Semester
Full-time10+ credit hours3+ credit hours
3/4 time6 to 9 credit hours2 credit hours
Half-time5 credit hoursn/a
Less than half-time1 to 4 credit hours1 credit hour

Apostille

An apostille is a form of authentication issued to documents for use in countries that participate in the 1961 Hague Convention Abolishing the Requirement of Legalization of Foreign Public Documents.

The completed apostille certifies the authenticity of the signature of the notary, the capacity in which the person signing the document has acted and identifies the seal/stamp that the document bears.

More about Apostilles
What is an apostille?

St. Mary’s University does not prepare Apostilles for school transcripts or diplomas. Students can request a transcript or diploma to be notarized. This service will be provided within 7 – 10 business days. There may be delays during peak times.

Contact the Texas Secretary of State for information on apostille processing.

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