Academic Policies


  • Academic Standing and Progression Policy

    Effective Spring 2013, the minimum requirements to remain in academic good standing are:

    • 1.80 Semester GPA
    • 2.00 Cumulative GPA
    • 67% Completion

    Semester hours registeredMinimum hours to complete for 67%

    Table 1.1 – 67% Completion rates for full-time students
    18 hours 12 hours
    17 hours 12 hours
    16 hours 11 hours
    15 hours 10 hours
    14 hours 10 hours
    13 hours 9 hours
    12 hours 8 hours

    Note: To be considered a full-time student, a minimum of 12 hours registered are required.

    If your academic standing the current semester is:And you meet the following requirements at the end of the semesters:Then your academic standing for the following semester will be:

    Table 1.2 How does this impact me?
    Good Standing All three requirements Good Standing
    Good Standing zero, one or two requirements Academic Probation*
    Academic Probation All three requirements Good Standing
    Academic Probation one or two requirements Academic Continued Probation
    Academic Probation None of the requirements Academic Suspension
    Academic Continued Probation All three requirements Good Standing
    Academic Continued Probation zero, one or two requirements** Academic Suspension
    Readmitted on Probation All three requirements** Good Standing
    Readmitted on Probation zero, one or two requirements** Academic Suspension

    *Academic Probation occurs only one time. If a student returns to Good Standing and does not meet the requirements at a later time, the student will be placed on Academic Continued Probation.

    ** Students readmitted on probation may be required to fulfill additional conditions that are placed by their Academic Dean at the time of readmission. Requirements may include, but are not limited to, higher semester GPA, restriction on hours enrolled, and required follow up with campus resources. Readmission letters will outline specific readmission requirements.

    Academic Suspension

    Students placed on academic probation must complete a written academic plan and a written financial aid appeal (if receiving financial assistance) in order to meet their probationary terms. Guidelines on how to complete these requirements are outlined in each student’s probationary letter.

    The first Academic Suspension is for a period of one long semester (fall or spring). Extenuating circumstances may be presented to the appropriate academic Dean for review. A second Academic Suspension is for a period of at least 12 months. Removal of probation after a suspension is governed by the readmission conditions.

    GPA and Completion Ratio

    The GPA for a semester includes all courses taken for credit. Therefore, in addition to courses passed with a grade of D or higher, the GPA includes those with F and WF. Not included are zero-hour course; pass/no-pass course; those taken as an Auditor; and courses with grades of W, WX, NC, I, IP, IS, or CR. All courses attempted, however, are figured into the semester completion ratio.

    The above policy does not govern eligibility for financial assistance. Please contact the Office of Financial Assistance for eligibility requirements.


  • Adding Courses

    During the 100% refund period (corresponds to the first calendar week of fall and spring semesters or to the first two days of a summer session), changes to course schedules can be processed online via Gateway without incurring any charges. If attempting to add a closed course during the 100% refund period, the student must submit an add/drop form to the Registrar’s office with the signatures of the course instructor, the student’s academic adviser, and the chair of the department from which the course is being offered. If the course is part of the SMC then the signature of the Core Director is required.

    During the 75% and 50% refund periods, signatures of approval from the course instructor, Academic Adviser, and Dean are required on all add/drop forms in order to add a course(s) and/or to switch sections within the same course. If a student wishes to add a course that has closed, he/she must submit an add/drop form to the Registrar’s Office with the appropriate signatures as previously indicated.

    After the 50% refund period (approximately corresponds to after the third calendar week of classes during the fall or spring semester or after the first calendar week of classes during a summer session or an eight week course), students may not add any courses and/or switch sections within the same course except in extremely rare and extenuating circumstances as approved by the instructor of the course and the Dean of the school from which the course is being offered. This Add/Schedule Change policy is in agreement with our current Attendance policy which states that a student may be dropped from a course after missing the equivalent of two weeks of classes.


  • Class Attendance

    For Undergraduate, Graduate and Doctoral students

    Class attendance is related to academic success, and class participation contributes to the synergism of the educational process. Students are expected to attend all classes, including laboratories, practica, and events associated with the course or program.

    The professor keeps the roll, may record a zero for any work missed due to an unexcused absence, and may drop a student for missing an equivalent of two weeks of classes. One absence in a laboratory will be the equivalent of two 50-minute classes or one 75-minute class. “Two weeks” are computed as follows:

    Fall and Spring Semesters

    • Six unexcused absences in a 50 minute class period (M-W-F)
    • Four unexcused absences in a 75 minute class period (M-W, T-R)
    • Two unexcused absences in a 165 minute class period (Evening)

    Summer Sessions

    • Four unexcused absences in a day class meeting
    • Two unexcused absences in an evening class meeting

    Trimester Courses/Eight-Week Classes

    • Contact the Registrar’s Office for details

    Tardies

    • Three tardies constitute one absence.

    Absences incurred during late registration are considered excused.

    Absences for reasons other than University-sanctioned events (which must be approved by Deans or the Academic Vice President) will be determined to be “excused” or “not excused” by the professor.

    An excessive number of absences, even if they are excused, can severely compromise the quality of the students’ learning experience. Therefore, if the professor judges that the student has missed excessive material due to absences (excused, unexcused or a combination of the two), that professor may initiate action for withdrawal from the class. Whenever possible, the professor shall notify a student one class prior to initiating action for a student’s withdrawal. The student will be charged a $10 fee for the add/drop slip (after the 100% refund period) regardless of whether the student or the professor submits the add/drop slip.

    A grade of “W” (withdrawal) or “WF” (withdrawal failure) is assigned for a withdrawal if the withdrawal occurs after the 100% refund period. Remember, a “WF” is calculated in a student’s grade point average as an “F”. Refer to the Academic Calendar for the last day to drop with an automatic “W” and the last day to drop classes.

    It is the responsibility of the student to contact the professor before an absence, if possible, or in the case of an emergency, as soon after the absence as possible. It is also the responsibility of the student to make up any work missed to the satisfaction of the professor on the basis of guidelines stated in that professor’s course syllabus.

    Appeals from decisions made concerning this attendance policy may be brought to the attention of the appropriate Undergraduate Departmental Chairperson or Graduate Program Director. If the results of an appeal are not satisfactory at the chairperson level, an appeal may be brought to the attention of the Dean in whose school the course is taught.

    For Law Students

    St. Mary’s requires regular attendance in class. Students with problems that will cause numerous absences should see the Associate Dean for Academic and Student Affairs. In addition to the rules described below, a professor may impose alternate policies that do not affect a student’s grade or course registration. (For example, a student may be required to meet with the professor after a set number of absences.) For further information please refer to the Law Student Handbook.

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