All former students who have been away from St. Mary’s for one fall or spring semester, or more, must file a formal application for readmission. If a student, during his or her absence from St. Mary’s has attended any other institution, he or she must submit an official transcript reflecting such attendance; regulations governing transfer students shall apply. A student who leaves St. Mary’s on scholastic probation or suspension, if approved, will be readmitted on scholastic probation even if he or she has attended another institution during the period of absence. A student on probation at another school will be placed on probation at St. Mary’s.
Students should refer to the academic calendar for the deadline to submit a readmission application.
Reinstatement Policy After Suspension
Deadlines to apply:
- Fall Semester: July 1
- Spring Semester: December 1
- Summer Semester: April 1
(If this date falls on a weekend, applications will be accepted the next business day.)
In order for a student to be reinstated from academic suspension, the following steps must be completed:
- Submit Suspension Readmission Form and Appeal Letter to the Registrar’s Office by the deadline listed above. This appeal letter should include:
- An explanation of the extraordinary circumstances, which led to the academic difficulties along with any pertinent additional information.
- The steps the student will take to significantly improve their academic performance upon return to St. Mary’s.
- An assessment of a student’s academic goals and plan for completion of their degree.
- Clear all account holds.
- In order to be readmitted after academic suspension, students must have no holds on their record.
- Some examples of holds that will block reinstatement and class registration include; past due balance holds; collections holds and disciplinary holds.
- Check financial aid status and eligibility. It is important to note that academic probation or suspension is a separate process from financial aid probation or suspension. Students planning to receive financial aid must contact the Office of Financial Assistance to verify their financial aid status and eligibility for aid for the semester in which they wish to be reinstated. The Office of Financial Assistance will provide documentation of such outreach to the Office of the Registrar.
Once a student submits the Suspension Readmission Form and appeal letter, the Registrar will submit these along with supporting documentation, such as academic records, transcripts, and other pertinent institutional information, to the respective academic Associate Dean.
The Associate Dean will consult, as needed, with representatives from the following areas:
- Registrar’s Office
- Academic Advising Office
- Office of Student Retention
- Dean of Students Office
The Associate Dean will consider the readmission application in its entirety and a recommendation shall be made as to the appropriateness of “extraordinary circumstances” in relation to the readmission of the student. Any recommendation made to readmit will require mandatory participation in support services which include, but are not limited to:
- Enrollment in pre-defined coursework
- Reduction of the number of hours allowed for enrollment
- Regular meetings with the Office of Academic Advising
- Participation in academic support services such as the Rattler Success Center, Office of Student Retention, etc.
Students recommended for readmission will be readmitted on a probationary basis and expected to meet all requirements of the Academic Standing and Progression Policy. Students will also be required to meet with their respective Associate Dean to determine their final admission status, as well as any additional requirements the student must address as determined by the Associate Dean.
The Office of the Registrar will confirm the completion of steps 2 and 3 prior to making the change of status proposed by the appropriate Associate Dean.