Types of Transcripts
Official Transcripts
Best for official documentation and applications. Offered electronically, mailed or picked up in person. Transcripts are $10 per recipient.
Unofficial Transcripts
Best for personal use and records. Current students can obtain their unofficial transcripts in Gateway. Former students will need to turn in a form.
Official Transcripts
St. Mary’s University is partnered with the National Student Clearinghouse (NSC) to provide students with the convenience of ordering official transcripts online. Students can choose to have their transcripts sent electronically, mailed, or picked up in person. The service is available 24/7. Click the button below to start your official transcript order. Official transcripts are $10 per recipient.
Official transcripts are printed on blue security paper and include the St. Mary’s University seal, the date, and the signature of the University Registrar. Electronic transcripts issued through the National Student Clearinghouse are certified PDFs and are considered official.
Unofficial Transcripts
Current Students
Currently enrolled students can obtain a copy of their unofficial transcript by logging onto their Gateway.
Former Students
Former students must complete the unofficial transcript request form and submit the completed request form by uploading it to the dropbox below for security reasons.
Note: Requests submitted via email or fax will not be processed. Unofficial transcripts are not sent to third parties.
The drop box above is reserved only for St. Mary’s unofficial transcript requests; any other documents or transcripts uploaded through the drop box will be discarded.
Allow 2-3 business days for your request to be processed. Processing time may be extended during peak periods at the beginning and end of each semester.
Official Transcripts FAQs
No, you can’t change the destination for your transcript after the order has been placed; You will need to submit a new request.
Can I change the destination for my transcript?
Currently enrolled students have the option to request their official transcript be held until final grades are posted at the end of the semester and/or until their degree has been officially conferred.
During the transcript ordering process, you will see options to select “Hold for Grades” or “Hold for Degree” based on your preference.
Note: Transcript requests submitted to “Hold for Grades” or “Hold for Degree” by former students will be canceled.
Can I request my transcript to be held until my grades/degree is posted?
An e-Transcript is considered official in PDF format only. If printed, the words ‘COPY OF OFFICIAL TRANSCRIPT’ will appear to indicate that the paper copy is not an official institutional document.
Why does my e-Transcript say “COPY OF OFFICIAL TRANSCRIPT” when printed?
A new order would need to be placed for the transcript sent to the correct recipient. Please note, once an order for an electronic transcript is fulfilled, it cannot be canceled.
What if I provide the wrong email address as the recipient for the electronic transcript? Can I have it resent?
Transcript orders can only be canceled if the order has not been fulfilled.
To cancel a transcript order, email registrar@stmarytx.edu with the request to cancel, provide your full name and transcript order number.
Can I cancel my transcript order?
Please visit the National Student Clearinghouse.
How do I track my transcript request through NSC?
- Open the email received from National Student Clearinghouse (NSC) with the subject line “Transcript Link” and click the link to go to the Download Center
- Select “Next Step”
- Read and acknowledge that the download link will be valid for 30 calendar days
- Select “Download My Transcript” at the bottom of the page to save or open the transcript
How do I download the electronic transcript received from NSC?
The transcript key should be included as an attachment in the file. To view it, open the Attachments panel in Adobe Reader by selecting:
- View
- Show/Hide
- Navigation Panes
- Attachments
Where do I find the transcript key or legend for my electronic transcript?
If the transcript was sent electronically and the recipient is unable to locate the email, have them check their Spam/Junk folder. The recipient should have received an email with instructions telling them how to download the transcript.
Note: The transcript link expires 30 calendar days from the date it was sent.
What if a recipient doesn’t download my transcript?
Contact Us
For any questions you may have, please don’t hesitate to reach out. We’re here to support you in your academic journey.
Office of the Registrar
210-431-6789
registrar@stmarytx.eduOffice Hours
St. Louis Hall, Room 104
Monday through Friday
8 a.m. to 5 p.m.National Student Clearinghouse
2300 Dulles Station Blvd, Suite 300
Hendon, Virginia 20171Phone: 703-742-4200
Fax: 703-318-4058
Email: service@studentclearinghouse.org