Purpose Sport competition has an inherent risk of injury. Therefore, the risk of exposure to other individual’s blood is at a higher level. Like any other healthcare facility, the athletic training room should also be considered a healthcare facility that will...
Purpose To document the University policy to comply with the requirements established by the Department of Transportation (Federal Motor Carrier Safety Administration) for operators of commercial vehicles owned or leased by St. Mary’s University. Applicability This...
St. Mary’s University has made the commitment to operate and support a Division II athletics program. Along with this commitment is the pledge that the program is administered and operated with the highest level of integrity, respect and regard for all rules and...
The Compliance Officer will flag students as active student-athletes in SGASPRT (BANNER system). Updates will be made as needed. The process of certifying eligibility for continuing student-athletes will begin when final grades are posted at the conclusion of the...
Head coaches, working alongside the Associate Athletics Director for Compliance and Internal Operations, are responsible for determining the playing and practice season according to NCAA Bylaw 17. The playing and practice season declaration form must be completed and...
Philosophy and Objectives St. Mary’s University is committed to the pursuit of excellence in intercollegiate athletics within the framework of an academic community dedicated to the University’s educational and religious objectives. The University demands...
Only student-athletes who have been deemed an official member of their team’s roster may have equipment issued. The student-athlete is responsible for all equipment issued to him/her. If uniforms, practice gear, shoes, sports medicine equipment are lost or...
Student-athletes must be notified in writing if his/her athletic aid is either reduced or not renewed for the following year by July 1. The student is entitled to a prompt appeal hearing before the institution’s financial aid committee if the student does not agree...
The financial aid appeals committee, as chosen by the Director of Financial Assistance, is responsible for hearing all financial aid appeals regarding reduction or cancellation of athletics financial aid. The committee consists of two staff members of the financial...
The following will outline the steps to be taken if a Head Coach indicates an athletics grant received during current academic year is being non-renewed/cancelled for upcoming year: The compliance officer prepares a blank athletics grant spreadsheet for the upcoming...
The following will outline the steps to be taken for the Renewal of a St. Mary’s University Athletics Grant: The compliance officer prepares a blank athletics grant spreadsheet for the upcoming academic year. The Head Coach is given the blank athletics grant...
All coaches (head, assistant and graduate) will follow all rules and regulations regarding financial aid as defined in the NCAA Manual, Bylaw 15. All student-athletes are “flagged” in our internal system, Oracle Fusion Middleware Forms Services, aka “Banner”, allowing...
All coaches will develop schedules and contest contracts for their sport’s non-conference contests in coordination with the Athletics Department administration. Coaches will provide schedules to the Director of Athletics for approval. Upon approval by the...
All athletics department staff members and coaches are required to follow all policies, procedures, and rules regarding the recruitment of prospective student-athletes within St. Mary’s University and NCAA regulations. Coaches and staff are expected to be...
The head coach is responsible for the total conduct of his or her sport program within the limits of authority defined by: Philosophy of the Athletics Department University and department policies and procedures Rules and regulations of the conference in which St....
Initial Eligibility The certification of eligibility for each prospective student-athlete may begin as early as the beginning of the National Letter of Intent signing period. When processing a National Letter of Intent request, the Compliance Officer compiles all...
The following will outline the steps to be taken for the initial offering of a St. Mary’s University Athletics Grant: The head coach (or his/her designee) completes a Intent to Enroll Worksheet Form. This form must include prospect name, applicable sport, birthdate,...
Purpose The field of Athletics Training deals with many different ailments that their athlete’s may contract. The use of medications may help them cope with these ailments. This program is to demonstrate proper management of medications that are utilized in St. Mary’s...
At the conclusion of each academic year, the head coach will work with the Compliance Officer to complete the Lone Star Conference Athletics Participation Report. This report records the total student-athletes that participate in CARA, total student-athletes on the...
Only those staff members and coaches who have successfully completed the NCAA Division II Coaches Certification (Recruiting) Modules are permitted to engage in off-campus recruiting activities. The Compliance Officer will schedule the certification tests every year....
Per NCAA Bylaw 13, a staff member, coach, or any representative of athletics interests shall not be involved, directly or indirectly, in making arrangements for or giving or offering to give any financial aid or other benefits to prospective student-athletes or the...
As soon as travel needs are known, Athletics coaches and staff should coordinate with the Assistant Athletics Director for Business Operations and Administration and Assistant Athletics Director for Facilities and Operations to request rental vans. Drivers of rented...
St. Mary’s University and its Athletics Department are responsible for the actions of the institution’s representatives of athletics interests (boosters). All boosters are strictly prohibited from engaging in any off-campus recruitment of prospective student-athletes....
The NCAA has established a set maximum number of contests or dates of competition in which a team or individual may participate. Yearly schedules for each sport shall be submitted to the Athletics Director and Compliance Officer for approval. Maximum Number of...
Functions of the Student-Athlete Advisory Committee (SAAC): Promote communication between athletics administration and student-athletes. Disseminate information. Provide feedback and insight into athletics department issues. Generate a student-athlete voice within the...
Student-athlete conduct and dress policies applicable to team travel and home events shall be established by the head coach. Student-athlete conduct and appearance shall reflect positively upon the team and St. Mary’s University. Coaches are held accountable for the...
General Student-Athlete Wellness Policies The wellness of St. Mary’s student-athletes is monitored, evaluated, and addressed on a continuing basis. Through constant communication and interaction with other departments on campus, the Athletics Department seeks to...
Each head coach is responsible for providing a complete roster prior to the first competition. The roster should be first given to the Associate Athletics Director for Internal Operations and Compliance for approval, and then provided to the Athletics Communications...
Team trips should be planned well in advance with the upmost care and attention to detail. The safety and welfare of our student-athletes are the first priority. Coaches are requested to follow these policies: Only eligible student-athletes and associated staff are...
Transfer Eligibility Prior to recruiting a four-year transfer student-athlete, check if they are in the Transfer Portal; if not, the Compliance Officer will send a permission to contact request form to the original institution to obtain written permission by NCAA...
The following procedures are to be followed in the event an accident occurs while traveling for any practice or competition: Stop at once to investigate. Help anyone who is injured. Identify yourself. Give your name, address, and license number to the other party. Get...
As part of maintaining institutional control, procedures for handling potential secondary and/or major violations must be in place. Self-reporting violations not only shows a commitment to compliance but also high ethical standards. Should a potential violation occur,...
William Joseph Chaminade
