Athletics Office

Purpose Sport competition has an inherent risk of injury. Therefore, the risk of exposure to other individual’s blood is at a higher level. Like any other healthcare facility, the athletic training room should also be considered a…

Purpose To document the University policy to comply with the requirements established by the Department of Transportation (Federal Motor Carrier Safety Administration) for operators of commercial vehicles owned or leased by St. Mary’s University. Applicability This document…

St. Mary’s University has made the commitment to operate and support a Division II athletics program. Along with this commitment is the pledge that the program is administered and operated with the highest level of integrity, respect…

At the conclusion of each playing season, the head coach must submit a Competition certification form to the Compliance Officer. This form will list all student-athletes who participated in competition against outside competition and used a season…

The Compliance Officer will flag students as active student-athletes in SGASPRT (BANNER system). Updates will be made as needed. The process of certifying eligibility for continuing student-athletes will begin when final grades are posted at the conclusion…

Procedures for usage of the St. Mary’s University credit card are as follows: A VISA card with a credit limit will be issued to each coach for use on university-related business. After obtaining your VISA card from…

Head coaches are responsible for determining the playing and practice season according to NCAA Bylaw 17. The playing and practice season declaration form must be completed and submitted to the Director of Athletics and Compliance Officer for…

Only student-athletes who have been cleared medically and academically may have equipment issued. The student-athlete is responsible for all equipment issued to him/her. If uniforms, practice gear, shoes, sports medicine equipment are lost or stolen, the student-athlete…

Student-athletes must be notified in writing if his/her athletic aid is either reduced or not renewed for the following year by July 1. The student is entitled to a prompt appeal hearing before the institution’s financial aid…

The financial aid appeals committee is responsible for hearing all financial aid appeals regarding reduction or cancellation of athletics financial aid. The committee consists of two staff members of the financial assistance office, one of which will…

The following will outline the steps to be taken if a Head Coach indicates an athletics grant received during current academic year is being non-renewed/cancelled for upcoming year: The compliance officer prepares a blank athletics grant spreadsheet…

The following will outline the steps to be taken for the Renewal of a St. Mary’s University Athletics Grant: The compliance officer prepares a blank athletics grant spreadsheet for the upcoming academic year. The Head Coach is…

Athletics: Financial Aid Grant Renewals All coaches (head, assistant and graduate) will follow all rules and regulations regarding financial aid as defined in the NCAA Manual, Bylaw 15. All student-athletes are “flagged” in our internal system, Oracle…

All coaches will develop schedules and contest contracts for their sport in coordination with the Athletics Department administration. Coaches will provide schedules to the Director of Athletics for approval. Upon approval by the Director of Athletics, the…

All athletics department staff members and coaches are required to follow all policies, procedures, and rules regarding the recruitment of prospective student-athletes within St. Mary’s University and NCAA regulations. Coaches and staff are expected to be knowledgeable…

The head coach is responsible for the total conduct of his or her sport program within the limits of authority defined by: Philosophy of the Athletics Department University and department policies and procedures Rules and regulations of…

Initial Eligibility The certification of eligibility for each prospective student-athlete may begin as early as the early National Letter of Intent signing period. When processing a National Letter of Intent request, the Compliance Officer compiles all required…

The following will outline the steps to be taken for the initial offering of a St. Mary’s University Athletics Grant: The head coach (or his/her designee) completes a National Letter of Intent Worksheet Form. This form must…

Purpose The field of Athletics Training deals with many different ailments that their athlete’s may contract. The use of medications may help them cope with these ailments. This program is to demonstrate proper management of medications that…

Only those staff members and coaches who have successfully completed the NCAA Division II Coaches Certification (Recruiting) Test are permitted to engage in off-campus recruiting activities. The Faculty Athletics Representative, in coordination with the Compliance Officer, will…

Pursuant with NCAA Division II Bylaw 13.1.1.2.1, if St. Mary’s University decides to deny a student-athlete’s request to permit any other institution to contact the student-athlete about transferring, the Athletics Director (or designee) shall inform the student-athlete…

Per NCAA Bylaw 13, a staff member, coach, or any representative of athletics interests shall not be involved, directly or indirectly, in making arrangements for or giving or offering to give any financial aid or other benefits…

As soon as travel needs are known, Athletics coaches and staff should coordinate with the Business Manager and Director of Athletics Facilities and Operations to request rental vans. Drivers of rented vehicles must be at least 25…

St. Mary’s University and its Athletics Department are responsible for the actions of the institution’s representatives of athletics interests (boosters). All boosters are strictly prohibited from engaging in any off-campus recruitment of prospective student-athletes. With the institution’s…

The NCAA has established a set maximum number of contests or dates of competition in which a team or individual may participate. Yearly schedules for each sport shall be submitted to the Athletics Director and Compliance Officer…

Functions of the Student-athlete Advisory Committee (SAAC): Promote communication between athletics administration and student-athletes. Disseminate information. Provide feedback and insight into athletics department issues. Generate a student-athlete voice within the campus athletics department formulation of policies. Build…

Student-athlete conduct and dress policies applicable to team travel and home events shall be established by the head coach. Student-athlete conduct and appearance shall reflect positively upon the team and St. Mary’s University. Coaches are held accountable…

General Student-athlete Wellness Policies The wellness of St. Mary’s student-athletes is monitored, evaluated, and addressed on a continuing basis. Through constant communication and interaction with other departments on campus, the Athletics Department seeks to assist and enhance…

Each head coach is responsible for providing a complete roster prior to the first competition. The roster should be given to the Assistant Athletics Director for Athletics Communications, Compliance Officer, and Business Manager. Any changes that occur…

Team trips should be planned well in advance with the upmost care and attention to detail. The safety and welfare of our student-athletes are the first priority. Coaches are requested to follow these policies: Only eligible student-athletes…

Transfer Eligibility Prior to recruiting a four-year transfer student-athlete, the Compliance Officer will send a permission to contact request form to the original institution to obtain written permission be NCAA Bylaw 13.1.1.2. No recruitment of the prospective…

The following procedures are to be followed in the event an accident occurs while traveling for any practice or competition: Stop at once to investigate. Help anyone who is injured. Identify yourself. Give your name, address, and…

As part of maintaining institutional control, procedures for handling potential secondary and/or major violations must be in place. Self-reporting violations not only shows a commitment to compliance but also high ethical standards. Should a potential violation occur,…