Executive Council

Authorizes Release:

Chief of Staff for the President

Responsible Area:

Athletics Office

Review Cycle:

Annually or as required

Last Review:

April 2020

Related Policies and Additional References:


As soon as travel needs are known, Athletics coaches and staff should coordinate with the Business Manager and Director of Athletics Operations to request rental vans. Drivers of rented vehicles must be over 21 years of age, and be a head coach, assistant coach, graduate assistant or volunteer coach, and be an official member of the St. Mary’s University Athletics staff. They must also have a valid driver’s license and a good driving record. When contracting for rental vans, it is not necessary to purchase additional insurance. St. Mary’s University is covered as long as the transaction is invoiced and a contract is signed. Follow the procedures as outlined by the leasing agency regarding the pickup and return of the vehicle.

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