Executive Council

Authorizes Release:

Chief of Staff for the President

Responsible Area:

Athletics Office

Review Cycle:

Annually or as required

Last Review:

April 2023

Related Policies and Additional References:


As soon as travel needs are known, Athletics coaches and staff should coordinate with the Assistant Athletics Director for Business Operations and Administration and Assistant Athletics Director for Facilities and Operations to request rental vans. Drivers of rented vehicles must have MVR clearance, as verified by the Office of Human Resources; completed the University’s van certification training videos, which are distributed by the University Police Department; be over 21 years of age; be a head coach, assistant coach, graduate assistant or volunteer coach; and be an official member of the St. Mary’s University Athletics staff. They must also have a valid driver’s license and a good driving record. When contracting for rental vans, it is not necessary to purchase additional insurance. St. Mary’s University is covered as long as the transaction is invoiced and a contract is signed. The leasing agency’s procedures should be followed as outlined by their policy regarding the pickup and return of the vehicle.

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