Policy Library 1 Camino Santa MariaSan Antonio, TX 78228 +1-210-436-3011 Policy Library logo William Joseph Chaminade St. Mary's University, Texas
Official policies of St. Mary's University

Athletics: Scheduling

Approver(s):

Executive Council

Authorizes release:

Chief of Staff for the President

Responsible office:

Athletics Office

Review cycle:

Annually or as required

Adopted:

Unknown

Last update:

September 2017

Next review:

June 2017

Related policies and additional references:

Athletics Department Manual


The NCAA has established a set maximum number of contests or dates of competition in which a team or individual may participate. Yearly schedules for each sport shall be submitted to the Athletics Director and Compliance Officer for approval.

Maximum number of contests/playing dates per NCAA
Baseball 50 contests
Basketball 26 contests
Golf 21 dates of competition
Soccer 18 contests, 5 dates of competition
Softball 56 contests
Tennis 25 dates overall, 7 individual/doubles tournaments
Volleyball 26 dates, 4 dates

Conference schedules will be determined by the conference and respective coaches committee. Non-conference contests will be scheduled by the head coach with the approval of the Athletics Director. Final approval of all schedules is the responsibility of the Athletics Director.

The following should be considered when scheduling competitions:

  • Be knowledgeable of other sports schedules and avoid conflicts on home contests.
  • Consider transportation availability and cost when multiple teams are away at the same time.
  • Refer to the master schedule on the Athletics website.
  • The number of contests may be limited by the conference or the Athletics Director.

Regular season schedules shall not result in extended or excessive absences from classes. Most extended trips should be scheduled between semesters or during vacation periods.

St. Mary’s University scheduling policies prohibit the scheduling of athletics contests which are in conflict with:

  • “Dead Week” or the three days preceding the start of final exams in each semester.
  • Ash Wednesday
  • Good Friday

If possible, head coaches should attempt to schedule to play at home for such all-campus events as Homecoming, Parent’s Day, etc.

At the beginning of each semester, each student-athlete who is in-season will receive a class excuse letter detailing the university class attendance policy and the dates in which the student-athlete will miss for a university sanctioned event. The student-athlete is responsible for giving the class excuse letter to each of his or her professors and coordinating the completion of any missed assignments. The Compliance Officer will email weekly reminders to the student-athletes’ professors throughout the semester.

The Athletics Department may limit the participation of any student-athlete who is in academic difficulty or misses classes for reasons not related to athletics participation (i.e., injury, illness, other extenuating circumstances). Such decisions may be made by the head coach and/or Athletics Director.

©2017. All rights reserved.