The following will outline the steps to be taken for the Renewal of a St. Mary’s University Athletics Grant:
The compliance officer prepares a blank athletics grant spreadsheet for the upcoming academic year.
The Head Coach is given the blank athletics grant spreadsheet and instructed to prepare athletic grant allocation for all continuing student athletes.
The Head Coach emails the spreadsheet to compliance officer and schedules meeting to discuss proposed athletics grant allocation for upcoming year.
The compliance officer evaluates the spreadsheet to ensure proposed allocations of athletic grants are pursuant to all NCAA regulations regarding awarding athletics grants and no reductions are reflected in amount.
The compliance officer emails spreadsheet to Director of Financial Assistance to ensure renewal athletic grant amounts are pursuant to all institutional regulations regarding outside awards and awarding athletic grants.
A spreadsheet with renewal amounts are emailed to Head Coaches and Director of Financial Assistance for final confirmation.
Compliance Officer creates Renewal Athletics Financial Aid Agreement (RAFAA) for continuing student-athlete.
The RAFAA is signed by the Director of Financial Assistance and the Athletics Director (or his/her designee).
Compliance Officer emails RAFAA to student-athlete with instructions to sign and return within seven (7) days of issuance date.
A copy of the sent RAFAA is filed in the student-athletes file in Athletics Compliance Office and electronic version saved in team RAFAA folder on internal drive within Athletics Department.
When RAFAA is returned, a copy is filed in the student-athletes file in Athletics Compliance Office and electronic version saved in team RAFAA folder on internal drive within Athletics Department.