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Official policies of St. Mary's University

Athletics: Financial Aid Grant Renewals

Approver(s):

Executive Council

Authorizes release:

Chief of Staff for the President

Responsible office:

Athletics Office

Review cycle:

Annually or as required

Adopted:

Unknown

Last update:

October 2016

Next review:

June 2017

The following will outline the steps to be taken for the Renewal of a St. Mary’s University Athletics Grant:

  • The compliance officer prepares a blank athletics grant spreadsheet for the upcoming academic year.
  • The Head Coach is given the blank athletics grant spreadsheet and instructed to prepare athletic grant allocation for all continuing student athletes.
  • The Head Coach emails the spreadsheet to compliance officer and schedules meeting to discuss proposed athletics grant allocation for upcoming year.
  • The compliance officer evaluates the spreadsheet to ensure proposed allocations of athletic grants are pursuant to all NCAA regulations regarding awarding athletics grants and no reductions are reflected in amount.
  • The compliance officer emails spreadsheet to Director of Financial Assistance to ensure renewal athletic grant amounts are pursuant to all institutional regulations regarding outside awards and awarding athletic grants.
  • A spreadsheet with renewal amounts are emailed to Head Coaches and Director of Financial Assistance for final confirmation.
  • Compliance Officer creates Renewal Athletics Financial Aid Agreement (RAFAA) for continuing student-athlete.
  • The RAFAA is signed by the Director of Financial Assistance and the Athletics Director (or his/her designee).
  • Compliance Officer emails RAFAA to student-athlete with instructions to sign and return within seven (7) days of issuance date.
  • A copy of the sent RAFAA is filed in the student-athletes file in Athletics Compliance Office and electronic version saved in team RAFAA folder on internal drive within Athletics Department.
  • When RAFAA is returned, a copy is filed in the student-athletes file in Athletics Compliance Office and electronic version saved in team RAFAA folder on internal drive within Athletics Department.
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