While we understand that parents are concerned about their student’s tuition and costs, St. Mary’s University cannot allow a parent to gain access to the student’s records without written consent from the student. Federal law stipulates a student’s authorization is required in order to release information to a third-party. Therefore, parents are encouraged to consult with their student if they have questions about their student’s academic progress. Information may be released to parents or a legal guardian if the student is listed as a dependent for tax purposes.
Students wishing to give authorization to a third party must complete and submit the FERPA Authorization Release form (which can be found in Gateway) to the Business Office.
The Family Education Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
U.S. Department of Education
Family Policy Compliance Office
400 Maryland Avenue, SW
Washington, DC 20202- 8520
The following Directory Information is information that is regularly made public (e.g. Student Directory, athletic printed programs; requests made by potential employers; etc) unless you inform the Office of the Registrar that you do not wish any information released. St. Mary’s University designates only the following information as “Directory Information”:
Each student has the right to restrict the release of even this information. A currently enrolled student may request that all Directory Information not be made public by completing an appropriate privacy request form no earlier than the first day of class and no later than the twelfth day of class in a semester (or fourth class day in summer session). You must re-submit a new Directory Information Restriction Form if you have been away from St. Mary’s for at least one fall or spring semester. Upon graduation, this restriction is removed. This request will remain in effect for the duration of the semester or the summer session.
Students must submit written authorization to the Registrar’s Office to rescind this restriction. Students should give careful consideration to their decision to restrict the release of their directory information.
Remember, the following applies to any student requesting directory information restriction:
While we understand that parents are concerned about their students’ academic progress, the Registrar’s Office cannot allow a parent to gain access to their student’s records without written consent from the student. Parents are encouraged to consult with their students if they have questions about their students’ academic progress.