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Official policies of St. Mary's University

Human Resources

New hire policy acknowledgement

The new hire policy acknowledgement form is available as a digitally fillable, fully accessible PDF. New hire policy acknowledgement (PDF)

November 13th, 2017 St. Mary's University Staff

Employee leave request

The leave request form is available as a digitally fillable, fully accessible PDF. Leave request form (PDF)

November 13th, 2017 St. Mary's University Staff

Motor vehicle report request

The motor vehicle report request form is available as a digitally fillable, completely accessible PDF. Motor vehicle report request form (PDF)

November 13th, 2017 St. Mary's University Staff

Employee acknowledgement of workers’ compensation network

The employee acknowledgement of workers’ compensation network is available as a digitally fillable, accessible PDF. Employee acknowledgement (PDF)

November 13th, 2017 St. Mary's University Staff

Student employee guidelines

Attendance and punctuality It is a student’s responsibility to report to work on time for every scheduled shift. If a student cannot work because of an illness or an emergency…

November 13th, 2017 St. Mary's University Staff

Student employee evaluation guidelines

Evaluations are mandatory. Student workers who do not receive an evaluation may lose their work-study eligibility. Supervisors who do not turn in evaluations in a timely manner may have their…

November 13th, 2017 St. Mary's University Staff

Holy Cross of San Antonio service scholarship

Purpose The primary purpose of the Service Scholarship is to help provide a quality Catholic school education in the Holy Cross tradition to those who serve the Church by working…

November 13th, 2017 St. Mary's University Staff

Job requisition and hiring process

Job posting approval The hiring supervisor will complete the Job Rationale, prepare or update the Job Description, assess budget funding and evaluate the salary market range for the job. The…

November 14th, 2017 St. Mary's University Staff

Annual review process

A guide to employee evaluation Performance reviews are held to provide feedback and to take inventory of your department’s most valuable asset, your workers. They provide you with an opportunity…

October 17th, 2017 St. Mary's University Staff

Dependent Tuition Benefits

Dependents enrolling in classes at St. Mary’s Employees’ dependent children, under the age of 25, and spouses interested in attending classes at St. Mary’s as part of the tuition benefits…

September 21st, 2017 St. Mary's University Staff

Employee Tuition Benefits

Effective 2017 Fall Semester Employees Enrolling in Classes at St. Mary’s Full-time or three-quarter-time employees interested in attending classes at St. Mary’s as part of the tuition benefits or not…

October 26th, 2017 St. Mary's University Staff

Personnel Manual

St. Mary’s University Personnel Manual is currently only available as a PDF. Personnel Manual (PDF)

October 25th, 2017 St. Mary's University Staff

Workplace Violence Prevention

The University is committed to a safe work environment, free of threats, intimidation and physical harm. All employees have a right to work in a safe environment and share the…

October 14th, 2016 St. Mary's University Staff

Whistleblower (Employee Protection)

It is the intent of the University to adhere to all laws and regulations that apply to the University and all employees are expected to share in this commitment. The…

October 14th, 2016 St. Mary's University Staff

Weapons (on Campus)

The University strictly prohibits the use, sale, manufacture, distribution, purchase, transfer, receipt, or possession of weapons during working time or while representing the University, whether on or off University campus…

October 14th, 2016 St. Mary's University Staff

Using Social Media at Work

The University recognizes that employees occasionally may desire to use social media for personal activities at the office or by means of the University’s computers, networks, and other IT resources…

October 14th, 2016 St. Mary's University Staff

Title IX Statement

In accordance with Title IX, the University does not discriminate on the basis of sex in the University’s services, educational programs, and activities, including, but not limited to admission to…

October 14th, 2016 St. Mary's University Staff

Solicitations and Fundraising

Solicitation of employees for contributions toward wedding, birthday, farewell, and similar gifts is prohibited during regular working hours. Although appropriate expressions of friendship among employees are encouraged, these should not…

October 14th, 2016 St. Mary's University Staff

Pets on Campus

No pets are allowed on campus unless approved as a service animal or as outlined in the Pet Policy for Live-on Employees or Residence Life Handbook for students. This includes…

March 20th, 2017 St. Mary's University Staff

Personal Work and External Employment

Performance of personal work or services by an employee for a supervisor can be inconsistent with employee job responsibilities and can significantly reduce job satisfaction. It is, therefore, contrary to…

October 14th, 2016 St. Mary's University Staff

Personal Property

The University assumes no responsibility for personal property brought to the campus by employees or others. The University reserves the right to search the contents of University-owned vehicles, structures, and…

October 14th, 2016 St. Mary's University Staff

Personal Appearance and Courtesy

Employees of the University represent the University in the contacts that they have with students and with the public. Employees’ dress and grooming is expected to be neat and appropriate…

October 14th, 2016 St. Mary's University Staff

Internet Access

The use of the University’s computer systems to access the Internet is a privilege, not a right. Abuse or misuse of the Internet is prohibited. Examples of abuse or misuse…

October 14th, 2016 St. Mary's University Staff

Interest in Creative Works

Employees who develop copyrighted materials or other intellectual property in their work at the University should refer to the Faculty Handbook.

October 14th, 2016 St. Mary's University Staff

Immigration and Employment Requirements

The Immigration Reform and Control Act of 1986 (the Act) requires employers to verify both the identity and work eligibility of all new employees within three business days of employment….

October 14th, 2016 St. Mary's University Staff

Health Insurance Portability and Accountability

The Health Insurance Portability and Accountability Act (HIPAA) Privacy Rules, effective with respect to the University’s health plans on April 14, 2003, limit the University’s ability to receive and use…

October 12th, 2017 St. Mary's University Staff

Fraternization

The University prohibits sexual or dating relationships where there is an institutional power difference between the parties involved, for example, between a supervisor and an employee, or between a faculty…

October 14th, 2016 St. Mary's University Staff

Equity Dispute Resolution Process

Click to download a PDF version of the Equity Dispute Resolution Policy.

April 4th, 2017 St. Mary's University Staff

Equal Opportunity, Nondiscrimination, Sexual and Other Forms of Harassment

St. Mary’s University affirms its commitment to promote the goals of fairness and equity in all aspects of the educational enterprise in full compliance with the requirements of Title VII…

September 18th, 2017 St. Mary's University Staff

Employment of Relatives

It may be deemed a conflict of interest in employment at the University for an employee to serve in a direct supervisory capacity over a relative or dependent, or in…

October 14th, 2016 St. Mary's University Staff

Emergency Procedures and University Closures

In the event the University opening is delayed due to any type of emergency, the employee is required to report to work at the announced time. If the employee does…

October 14th, 2016 St. Mary's University Staff

Drug-free Workplace

Employees are expected and required to report to work on time and in appropriate mental and physical condition for work. It is the intent and obligation of the University to…

October 14th, 2016 St. Mary's University Staff

Distracted Driving

Please read the Distracted Driving Policy, sign and return to your supervisor.  In order to increase employee safety and eliminate unnecessary risks behind the wheel, St. Mary’s University has enacted…

October 14th, 2016 St. Mary's University Staff

Copyright Compliance

All employees of St. Mary’s shall conduct their activities on behalf of the University, including but not limited to any research or writing activities, in such a fashion so as…

October 14th, 2016 St. Mary's University Staff

Communicable Diseases and AIDS

St. Mary’s shall treat AIDS the same as any other disease that may be contracted by University personnel. Victims of AIDS or other diseases will be permitted to teach, work…

October 14th, 2016 St. Mary's University Staff

Code of Business Conduct

The St. Mary’s University Code of Business Conduct (“Code”) describes standards of conduct expected of all staff employees of St. Mary’s University (the “University”) when conducting University business. Although the…

October 14th, 2016 St. Mary's University Staff

Children on Campus

St. Mary’s University campus grounds and buildings are designed to provide an environment conducive to academic and occupational activities performed by students, faculty, staff and guests. For safety reasons, and…

October 14th, 2016 St. Mary's University Staff

At-will Employment

All employees covered by this manual are considered “at will” employees, and either the employee or employer may terminate the employment relationship at any time without notice. Each party will…

October 14th, 2016 St. Mary's University Staff
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