Annual Review Process
A guide to employee evaluation Performance reviews are held to provide feedback and to take inventory of your department’s most valuable asset, your workers. They provide you with an opportunity to establish a two-way understanding between yourself …
At-will Employment
All employees covered by this manual are considered “at will” employees, and either the employee or employer may terminate the employment relationship at any time without notice. Each party will endeavor to provide the other notice, but …
Children on Campus
St. Mary’s University campus grounds and buildings are designed to provide an environment conducive to academic and occupational activities performed by students, faculty, staff and guests. For safety reasons, and to limit the disruption of University activities, …
Code of Business Conduct
The St. Mary’s University Code of Business Conduct (“Code”) describes standards of conduct expected of all staff employees of St. Mary’s University (the “University”) when conducting University business. Although the principles set forth are not designed to …
Communicable Diseases and AIDS
St. Mary’s shall treat AIDS the same as any other disease that may be contracted by University personnel. Victims of AIDS or other diseases will be permitted to teach, work and/or enroll in courses at the University …
Consensual Relationships
The University prohibits sexual or romantic relationships under the following situations: Relationship with a student – it is prohibited for a member of the faculty, staff, advisory or alumni board members or for members of the Board …
Copyright Compliance
All employees of St. Mary’s shall conduct their activities on behalf of the University, including but not limited to any research or writing activities, in such a fashion so as to meet and comply with all the …
Death Announcements Policy
St. Mary’s will distribute via email to faculty and staff, and post on Gateway death announcements for: Currently employed faculty and staff (full-time and part-time) Retired faculty and staff* Marianists (including Marianists who lived on campus, but …
Dependent Tuition Benefits
Dependents Enrolling in Classes at St. Mary’s Employees’ dependent children, under the age of 25, and spouses interested in attending classes at St. Mary’s as part of the tuition benefits or not as part of the tuition …
Distracted Driving
Please read the Distracted Driving Policy, sign and return to your supervisor. In order to increase employee safety and eliminate unnecessary risks behind the wheel, St. Mary’s University has enacted a Distracted Driving Policy, effective 10/28/2013. Employees …
Drug-free Workplace
Employees are expected and required to report to work on time and in appropriate mental and physical condition for work. It is the intent and obligation of the University to provide a drug-free, healthful, safe and secure …
Emergency Procedures and University Closures
In the event the University opening is delayed due to any type of emergency, the employee is required to report to work at the announced time. If the employee does not report to work, he/she will not …
Employee Acknowledgement of Workers’ Compensation Network
This form is available as a fillable PDF.
Employee Leave Request Form
This form is available as a fillable PDF.
Employee Tuition Benefits
Updated and Approved May 31, 2022 Employees Enrolling in Classes at St. Mary’s Full-time or three-quarter-time employees interested in attending classes at St. Mary’s as part of the tuition benefits or not as a part of the …
Employment of Relatives
It may be deemed a conflict of interest in employment at the University for an employee to serve in a direct supervisory capacity over a relative or dependent, or in a situation where influence could be exerted …
Equal Opportunity, Nondiscrimination, Sexual and Other Forms of Harassment
Note: St. Mary’s University has developed interim policies and procedures guidance to comply with the Department of Education’s 2020 Title IX Final Rule revising the process that colleges and universities must use to receive and respond to …
Equity Dispute Resolution Process
Note: St. Mary’s University has developed interim policies and procedures guidance to comply with the Department of Education’s 2020 Title IX Final Rule revising the process that colleges and universities must use to receive and respond to …
Health Insurance Portability and Accountability
The Health Insurance Portability and Accountability Act (HIPAA) Privacy Rules, effective with respect to the University’s health plans on April 14, 2003, limit the University’s ability to receive and use individually identifiable health information (“Protected Health Information”). …
Holy Cross of San Antonio Service Scholarship
Purpose The primary purpose of the Service Scholarship is to help provide a quality Catholic school education in the Holy Cross tradition to those who serve the Church by working at the Pastoral Center, Our Lady of …
Immigration and Employment Requirements
The Immigration Reform and Control Act of 1986 (the Act) requires employers to verify both the identity and work eligibility of all new employees within three business days of employment. Employers must attest on an I-9 form …
Interest in Creative Works
Employees who develop copyrighted materials or other intellectual property in their work at the University should refer to the Faculty Handbook.
Interim Adjudication Guidance for Title IX Reports of Sexual Harassment and Misconduct
The Interim Adjudication Guidance for Title IX Reports of Sexual Harassment and Misconduct policy for St. Mary’s University is available as a PDF.
Internet Access
The use of the University’s computer systems to access the Internet is a privilege, not a right. Abuse or misuse of the Internet is prohibited. Examples of abuse or misuse include, but are not limited to, using …
Investment Policy Statement – Defined Contribution Retirement Plan
This policy is available as a PDF.
Job Requisition and Hiring Process
Job Posting Approval The hiring supervisor will complete the Job Rationale, prepare or update the Job Description, assess budget funding and evaluate the salary market range for the job. The completed Job Requisition, along with the Job …
Motor Vehicle Report Request
This form is available as a fillable PDF.
New Hire Policy Acknowledgement
This form is available as a fillable PDF.
Personal Appearance and Courtesy
Employees of the University represent the University in the contacts that they have with students and with the public. Employees’ dress and grooming is expected to be neat and appropriate to the work in which each one …
Personal Property
The University assumes no responsibility for personal property brought to the campus by employees or others. The University reserves the right to search the contents of University-owned vehicles, structures, and furniture of any kind, including offices, desks, …
Personal Work and External Employment
Performance of personal work or services by an employee for a supervisor can be inconsistent with employee job responsibilities and can significantly reduce job satisfaction. It is, therefore, contrary to University policy to require an employee to …
Pets on Campus
No pets are allowed on campus unless approved as a service animal or as outlined in the Pet Policy for Live-on Employees or Residence Life Handbook for students. This includes all buildings and grounds on the main …
Solicitations and Fundraising
Solicitation of employees for contributions toward wedding, birthday, farewell, and similar gifts is prohibited during regular working hours. Although appropriate expressions of friendship among employees are encouraged, these should not be an occasion of embarrassment for employees …
Student Employee Evaluation Guidelines
Evaluations are mandatory. Student workers who do not receive an evaluation may lose their work-study eligibility. Supervisors who do not turn in evaluations in a timely manner may have their work-study allocation reduced in part or all. …
Student Employee Guidelines
Attendance and Punctuality It is a student’s responsibility to report to work on time for every scheduled shift. If a student cannot work because of an illness or an emergency or will be late to work, he …
Supplemental Policy for Employees and Contractors working for the Center for Legal and Social Justice (CLSJ)
The CLSJ, which includes the Law School Clinical, Pro Bono and Externship Programs, receives funds through the Texas Access to Justice Foundation (TAJF). The TAJF has updated its grant eligibility policy with a stricter definition of “Relative” …
Title IX Statement
In accordance with Title IX, the University does not discriminate on the basis of sex in the University’s services, educational programs, and activities, including, but not limited to admission to and employment by the University. Sexual harassment, …
Using Social Media at Work
The University recognizes that employees occasionally may desire to use social media for personal activities at the office or by means of the University’s computers, networks, and other IT resources and communications systems. Such occasional use is …
Weapons (on Campus)
The University strictly prohibits the use, sale, manufacture, distribution, purchase, transfer, receipt, or possession of weapons during working time or while representing the University, whether on or off University campus or workplaces. The University’s Weapons Policy also …
Whistleblower (Employee Protection)
(Approved by Executive Council November 09, 2021) It is the intent of the University to adhere to all laws and regulations that apply to the University and all employees are expected to share in this commitment. The …
Workplace Violence Prevention
The University is committed to a safe work environment, free of threats, intimidation and physical harm. All employees have a right to work in a safe environment and share the responsibility for assuring each other’s safety. The …