Policy Library 1 Camino Santa MariaSan Antonio, TX 78228 +1-210-436-3011 Policy Library logo William Joseph Chaminade St. Mary's University, Texas


Executive Council

Authorizes release:

Vice President for Administration and Finance

Responsible office:

Human Resources

Review cycle:

Annually or as required



Last update:

November 2017

Next review:

June 2018
  • Evaluations are mandatory.
    • Student workers who do not receive an evaluation may lose their work-study eligibility.
    • Supervisors who do not turn in evaluations in a timely manner may have their work-study allocation reduced in part or all.
    • Evaluations not received by the designated deadline will be considered late. Late evaluations can affect work-study eligibility for the student and allocation of funds for the department.
  • Students scored between 50-74 points can be placed by their supervisor on a Performance Improvement Plan.
    • Work-study eligibility will not be affected the first time a student is placed on a performance improvement plan.
    • Supervisors will determine the time frame a student has for improvement. The recommended time frame is one semester.
  • Students scored below 50 points will become ineligible for work-study. Students who become ineligible due to low evaluation scores will lose their work-study for the immediate semester following their evaluation and all subsequent semesters.
  • Page 2 of the evaluation is for departmental records only. Please do not submit to Financial Assistance.
  • Notes and comments on evaluations will not be considered when determining work-study eligibility. They are for department records only.
Work-study eligibility
Total points Performance rating Eligibility
118-125 Excellent Eligible
100-117 Above average Eligible
75-99 Acceptable Eligible
50-74 Needs improvement Eligible; option of Performance Improvement Plan
25-49 Unacceptable Not eligible

College work-study evaluations, performance improvement plan template and other work-study forms can be found here in the Policy Library.

Student employee evaluation form

The evaluation form is available as a digitally fillable, fully accessible PDF.

Student employee evaluation form (PDF)

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