Policy Library 1 Camino Santa MariaSan Antonio, TX 78228 +1-210-436-3011 Policy Library logo William Joseph Chaminade St. Mary's University, Texas


Executive Council

Authorizes release:

Vice President for Administration and Finance

Responsible office:

Human Resources

Review cycle:

Annually or as required


January 1995

Last update:

October 2016

Next review:

June 2016

Related policies and additional references:

Conflict of Interest; Personnel Manual; Faculty Handbook

Solicitation of employees for contributions toward wedding, birthday, farewell, and similar gifts is prohibited during regular working hours. Although appropriate expressions of friendship among employees are encouraged, these should not be an occasion of embarrassment for employees who may not be able to contribute.

While the University encourages employee fund-raising on its behalf, proper coordination and approval is necessary to avoid conflicts and confusion. Therefore, all fundraising activities conducted on behalf of or in the name of the University by any employee shall be subject to the coordination of the Vice President for University Advancement. Grants or gifts may not be accepted on behalf of the University unless approved by the Provost and the Vice President for University Advancement.

Employees may not solicit funds on behalf of any organization, other than an approved University organization, on University property unless prior written approval is received from the Vice President for Administration and Finance. Employees may not sell or solicit the sale of products on University property or on work time other than University approved products – the sale of which is part of the employee’s job duties or responsibilities.

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