Academic Affairs

PDF form for download of Directory Information Restriction form.

St. Mary’s Protocol for Death Announcements Section 1: Faculty (non-retired and retired; full-time and part-time) Section 2: Staff (non-retired and retired; full-time and part-time) Section 3: Administrators/leadership (non-retired and retired; full-time and part-time) Section 4: Marianists (non-retired…

University Cancellation and Withdrawal Policy (for Undergraduate Students) Cancellations A cancellation occurs when a student decides not to return to the university prior to the last day of late registration of a given semester (for fall and…

This policy is currently available as a downloadable PDF. Grade Appeal Policy

1.0 Introduction Based upon its philosophy of education and ethical standards, St. Mary’s University expects a commitment not only to the pursuit of academic excellence, but honesty, truth, integrity and the highest standards in all endeavors. Achieving…

The Faculty Tenure Application is available as a PDF. Faculty Tenure Application (PDF)

The Faculty Promotion Application is available as a PDF. Faculty Promotion Application (PDF)

St. Mary’s, as a Catholic and Marianist University, is responsible for engaging people in dialogue around difficult questions of faith and culture. St. Mary’s encourages students, faculty, and staff to become involved in the political process through…

Overview All international students applicants, whose first language is not English, must demonstrate sufficient proficiency in English by submitting the results of one of the following tests with the indicated minimum scores. The scores must be within…

The wearing of cords and sashes during commencement is reserved for academic honor societies, university honors, distinguished graduates, Presidential Awards recipients and those who have participated in study abroad experiences. The University recognizes social Greek (fraternities and…

Introduction Eligibility. Tenured faculty members who are in a full-time teaching status, who (1) have completed at least ten (10) years of full time teaching service at St. Mary’s University and (2) reached the age of 62…

2.7.2.3 Tenure Clock Extension Extensions of the six year deadline for obtaining tenure (see section 2.7.1.3) for full-time faculty are subject to the following conditions: 2.7.2.3.1. Automatic Extensions Upon notice provided in section 2.7.2.3.3, a full time…

It is the policy of St. Mary’s University to comply with the Southern Association of Colleges and Schools- Commission on Colleges (SACS-COC) policy on substantive change by reporting substantive changes in a timely manner as required by…

Staff members often create materials in which they hold commercial interests and which might be used in courses or programs that the staff member is teaching or administering for the University. It is the policy of the…

St. Mary’s policy on Research involving Human Subjects is currently only available as a PDF. Research involving Human Subjects – PDF

13.01 Applicability These External Researcher Guidelines apply to all individuals not currently affiliated with the St. Mary’s University who are interested in conducting research involving St. Mary’s, its students, faculty, staff, or alumni. 13.02 Purpose The purpose…

Class assignments intended to engage students with people and problems outside the classroom do not require Institutional Review Board (IRB) review and approval if they meet all the following criteria: minimal risk; anonymous data collection; voluntary participation;…

The following proposal establishes standards and policies relevant for online courses and online programs.  It is divided into three sections: the first section clarifies and defines what is meant by online courses and programs versus other forms…

The development of any new MOU involving St. Mary’s University will follow the attached procedures to assure that all MOUs are consistent with the mission of St. Mary’s and accreditation requirements. The original MOU, once signed by…

Maintaining a Record of Complaints – SACS-COC Federal Requirement 4.5 The institution has adequate procedures for addressing written student complaints and is responsible for demonstrating that it follows those procedures when resolving student complaints. (See Commission policy…

Purpose The academic credit provides the basis for measuring the amount of engaged learning time expected of a student enrolled not only in the traditional classroom settings but also in laboratories, internships, clinical fieldwork and other experiential…

St. Mary’s University, an independent Catholic Marianist institution, is unique in that it emphasizes the importance of growth, community and Christian values. St. Mary’s is strongly committed to the development of the whole student and the promotion…

These guidelines are intended to increase uniformity at St. Mary’s University in the use of the terms for certificate programs and related non-degree programs, and to set guidelines for the development and management of academic certificate programs….

During the first week of Fall and Spring semesters, changes to course schedules can be processed online via Gateway without incurring any charges. After the first week of classes, signatures of approval from the Instructor, Academic Adviser,…

Overview Students who have completed or who are registered to complete all degree requirements by the end of the semester are permitted to participate in the commencement ceremony that follows the completion of the semester. Students who…

Retention of Materials Relating to Examination and Grades Faculty members shall retain for a period of one year following submission of a grade: written materials authored by the student that were the basis for the grade (including,…

St. Mary’s Intellectual Property Policy is currently only available as a PDF. Intellectual Property Policy (PDF)

Process and Procedures for Recommending Nominees Members of the broader St. Mary’s University community (faculty, staff, administration, alumni, and other interested members of the community) may make nominations for Honorary Doctorates. Such nominations are to be made…

St. Mary’s Faculty Handbook is currently only available as a PDF. Faculty Handbook – PDF