Academic Credit Hour
Purpose The academic credit provides the basis for measuring the amount of engaged learning time expected of a student enrolled not only in the traditional classroom settings but also in laboratories, internships, clinical fieldwork and other experiential …
Academic Misconduct
St. Mary’s University, an independent Catholic Marianist institution, is unique in that it emphasizes the importance of growth, community and Christian values. St. Mary’s is strongly committed to the development of the whole student and the promotion …
Attendance Policy (Fall 2020 Only)
Monitoring attendance, whether students are in-class or online, is critical for the early identification of at-risk students, helps our students with satisfactory academic progression, and can impact federal student aid dollars. However, it must be recognized that …
Attendance Policy (Fall 2021 Only)
Fall semester classes at St. Mary’s will be primarily in-person, except for a limited number of approved courses. Students are required to attend classes in person. The University continues to carefully monitor public health conditions and will …
Attendance Policy (Spring 2021 Only)
Monitoring attendance, whether students are in-class or online, is critical for the early identification of at-risk students, helps our students with satisfactory academic progression, and can impact federal student aid dollars. Given the variety of teaching modalities …
Attendance Policy (Spring 2022)
(Policy does not apply to Law School) Spring semester classes at St. Mary’s will be primarily in-person, except for a limited number of approved courses. Students are required to attend classes in person. The University continues to …
Career and Professional Development Center Employer Recruiting and Job Posting Policy
The St. Mary’s University Career and Professional Development Center reviews and approves all employers to ensure compliance with stated policies. Employers must follow all local, state, and federal employment and anti-discrimination laws. Additionally, all employers must follow …
Certificate Programs (Academic Certificate Programs)
These guidelines are intended to increase uniformity at St. Mary’s University in the use of the terms for certificate programs and related non-degree programs, and to set guidelines for the development and management of academic certificate programs. …
Change of Courses
During the first week of Fall and Spring semesters, changes to course schedules can be processed online via Gateway without incurring any charges. After the first week of classes, signatures of approval from the Instructor, Academic Adviser, …
Commencement Early Walk Requirements
Overview Students who have completed or who are registered to complete all degree requirements by the end of the semester are permitted to participate in the commencement ceremony that follows the completion of the semester. Students who …
Directory Information Restriction Form
This form is available as a PDF.
Dissertation Policy
Once dissertation work begins, the student should enroll in three dissertation hours each semester (and summer for professional programs with a 12-month calendar), until the dissertation, or until nine dissertation hours are completed, whichever comes first. The …
English Proficiency
Overview All international students applicants, whose first language is not English, must demonstrate sufficient proficiency in English by submitting the results of one of the following tests with the indicated minimum scores. The scores must be within …
Establishing and Maintaining Academic Centers and Institutes
Academic Centers at St. Mary’s University promote, enhance, and energize scholarship and research in support of the University’s academic mission. The following policy describes the requirements for establishing an Academic Center or Institute (hereafter “Center”), the requirements …
Examination and Grades Documents Retention
Retention of Materials Relating to Examination and Grades Faculty members shall retain for a period of one year following submission of a grade: written materials authored by the student that were the basis for the grade (including, …
Faculty Handbook
St. Mary’s Faculty Handbook is currently only available as a PDF. Faculty Handbook (PDF)
Faculty Promotion Application
This application is available as a PDF.
Faculty Tenure Application
This application is available as a PDF.
Financial Conflict of Interest Policy for Sponsored Research
1. PURPOSE This policy is designed to protect the credibility and integrity of the university’s faculty and staff so that public trust and confidence in the university’s sponsored research and educational activities are ensured and to comply …
Form: Consent to Disclose Educational Records
In accordance with federal law and University policy, this form is required for educational records to be shared. Consent to Disclose Educational Records (PDF)
Grade Appeal Policy and Procedure
Student Procedures for Resolving Student Complaints about Academic Activities In the event that an undergraduate or graduate student received a final course grade that is believed to be inaccurately and/or unfairly awarded, the following process for appeal …
Honor Cords and Sashes at Commencement
The wearing of cords and sashes during commencement is reserved for academic honor societies, university honors, distinguished graduates, Presidential Awards recipients and those who have participated in study abroad experiences. The University recognizes social Greek (fraternities and …
Honorary Doctorates (Nomination Process)
Process and Procedures for Recommending Nominees Members of the broader St. Mary’s University community (faculty, staff, administration, alumni, and other interested members of the community) may make nominations for Honorary Doctorates. Such nominations are to be made …
Intellectual Property
This policy is currently available as a PDF.
Leave of Absence Form for Non-Law Students
This form is available to download as a PDF: Leave of Absence Form.
Leave of Absence Policy for Non-Law Students
The purpose of a Leave of Absence (LOA) is to allow undergraduate and (non-law) graduate students to interrupt continuous enrollment for up to three semesters without having to apply for readmission. A LOA is not required for …
Maintaining a Record of Complaints
Maintaining a Record of Complaints – SACSCOC Requirement 12.4 “The institution (a) publishes appropriate and clear procedures for addressing written student complaints, (b) demonstrates that it follows the procedures when resolving them, and (c) maintains a record of …
Maintaining Matriculation Policy
Continuous Non-Law Graduate Student Enrollment All non-law graduate students must be enrolled in course(s) during the semester(s) needed to complete the General Examination, a course for which an incomplete was previously assigned, or other work in progress …
Memoranda of Understanding (MOU)
The development of any new MOU involving St. Mary’s University will follow these procedures to assure that all MOUs are consistent with the mission of St. Mary’s and accreditation requirements. The original MOU, once signed by the …
Online Courses and Programs Standards
The following proposal establishes standards and policies relevant for online courses and online programs. It is divided into three sections: the first section clarifies and defines what is meant by online courses and programs versus other forms …
Political Campaigns and Political Activities
St. Mary’s, as a Catholic and Marianist University, is responsible for engaging people in dialogue around difficult questions of faith and culture. St. Mary’s encourages students, faculty, and staff to become involved in the political process through …
Posthumous Degree Policy
Purpose: This policy establishes the criteria and procedures under which posthumous degrees may be awarded to undergraduate and graduate students enrolled in degree programs. The policy recognizes the academic achievement of students who were enrolled at St. …
Representation of St. Mary’s University and its Accreditation Status to All Accreditors Recognized by the U.S. Department of Education
The Principles of Accreditation for SACSCOC (Principle 14.4), the regional accreditation association for St. Mary’s University, and the commission’s policy statement on Accrediting Decisions of Other Agencies, provide the following guidance with respect to representation of the …
Return from Academic Suspension for Undergraduate Students
Purpose Undergraduate students returning to St. Mary’s after being placed on academic suspension must follow the alternate readmission process and deadlines provided in this policy. The alternate process and deadlines allow time for a more thorough review …
Sale of Employee-created Materials (to Students)
Staff members often create materials in which they hold commercial interests and which might be used in courses or programs that the staff member is teaching or administering for the University. It is the policy of the …
Substantive Change (Required by SACS-COC)
It is the policy of St. Mary’s University to comply with the Southern Association of Colleges and Schools- Commission on Colleges (SACS-COC) policy on substantive change by reporting substantive changes in a timely manner as required by …
Tenure Clock Pause (Faculty)
2.7.2.3 Tenure Clock Extension Extensions of the six year deadline for obtaining tenure (see section 2.7.1.3) for full-time faculty are subject to the following conditions: 2.7.2.3.1. Automatic Extensions Upon notice provided in section 2.7.2.3.3, a full time …
University Cancellation and Withdrawal Policy
University Cancellation and Withdrawal Policy (for Undergraduate Students) Cancellations A cancellation occurs when a student decides not to return to the university prior to the last day of late registration of a given semester (for fall and …
Voluntary Phased Retirement (Faculty)
Introduction Eligibility. Tenured faculty members who are in a full-time teaching status, who (1) have completed at least ten (10) years of full time teaching service at St. Mary’s University and (2) reached the age of 62 …