Approver(s):

Executive Council

Authorizes Release:

Vice President for Administration and Finance

Responsible Area:

Personnel Manual

Review Cycle:

Annually or as required

Last Review:

August 2021

Mission

St. Mary’s University, as a Catholic Marianist University, fosters the formation of people in faith and educates leaders for the common good through community, integrated liberal arts and professional education, and academic excellence.

Our mission statement is a reflection of the Characteristics of Marianist Universities. There are five elements that characterize the Marianist approach to education: educate for formation in faith, provide an integral quality education, educate in the family spirit, educate for service, justice and peace, and educate for adaptation and change. The three Marianist universities have published a book called Characteristics of Marianist Universities to fully describe the Marianist approach to education at the university level.

Table of Contents

  • 1.0 Introduction and Personnel Records
  • 2.0 Introductory Status, New Employee Orientation, and Staff Development
  • 3.0 Classification of Positions, Work Schedules, and Reporting Hours of Work
    • Exempt and Non-exempt Positions
    • Full-time, Part-time
    • Temporary or Seasonal Employees
    • Work Schedules
    • Reporting Hours of Work
  • 4.0 Performance Appraisals, Promotions, and Transfers
  • 5.0 Separation from Employment
    • Resignation
    • Reduction in Force
    • Dismissal
    • Non-renewal of Contract (see Faculty Handbook)
    • Progressive Discipline
    • Exit Interview
  • 6.0 Compensation and Leave
    • Paid Leave
      • Holidays
      • Vacation
      • Personal Leave
      • Sick Leave
      • Bereavement Leave
      • Civil Duty Leave
    • Unpaid Leave
      • Family and Medical Leave
      • Non-qualifying Medical Leave
      • Military Leave
      • Personal Leave of Absence
  • 7.0 Benefits
    • Medical Insurance
    • Dental Insurance
    • Disability Insurance
    • Short-term Disability
    • Life Insurance and Accidental Death and Dismemberment Insurance (Life/AD&D)
    • Retirement
    • Flex Plan
    • Liability Insurance
    • Employee Assistance Program
    • Employee Education/Tuition Benefits
      • Employee Process
      • Dependent Education/Tuition Benefits
      • Marianist Benefits
      • Death, Disability, or Retirement
      • Dependent Process
      • Review Process
    • Dining Services
    • Identification Cards
    • Parking
    • Recreational Facilities
    • Workers’ Compensation
    • Unemployment Compensation
    • Continuation Health Coverage (COBRA)
      • Notification Responsibilities
      • Election Period
      • Premium Requirements
      • Maximum Period of Continuation
      • Second Qualifying Event
      • Continued Medical Child Support
      • Termination of Continuation Coverage
  • 8.0 University Employment Policies and Statements
    • Acceptable Use of Technology
    • Accident Prevention Plan
    • Additional Pay for Additional Duties
    • Alcohol and Other Drugs Policy
    • Annual Review Process
    • At-will Employment
    • Attendance Policy (Fall 2020 Only)
    • Attendance Policy (Spring 2021 Only)
    • Awards, Prizes and Gifts
    • Branding Guide (University Communications)
    • Campus Digital Message Boards – Suggested Guidelines
    • Campus Security Authority (Clery Act)
    • Chemical Hygiene Plan (Environmental)
    • Children on Campus
    • Clery Crime Statistics
    • Code of Business Conduct
    • Communicable Diseases and AIDS
    • Consensual Relationships
    • Contracts (Written Contracts)
    • Copyright Compliance
    • Crime Statistic Report Form (Clery Act)
    • Death Announcements Policy
    • Dependent Tuition Benefits
    • Directory Information Restriction Form
    • Distracted Driving
    • Drug-free Workplace
    • Dumpsters, Trash and Recycle Management (Environmental)
    • Emergency Procedures and University Closures
    • Employee Acknowledgement of Workers’ Compensation Network
    • Employee Leave Request Form
    • Employee Tuition Benefits
    • Employment of Relatives
    • English Proficiency
    • Environmental Management System
    • Equal Opportunity, Nondiscrimination, Sexual and Other Forms of Harassment
    • Equity Dispute Resolution Process
    • Exposure to Blood-borne Pathogens
    • External Researcher Guidelines
    • Faculty Handbook
    • Financial Conflict of Interest Policy for Sponsored Research
    • Fixed Assets
    • Gift Acceptance
    • Greenhouse Safety Rules (Environmental)
    • Hazard Communications Plan (Environmental)
    • Health Insurance Portability and Accountability
    • Hiring for Mission
    • Holy Cross of San Antonio Service Scholarship
    • Immediate (Emergency) Notifications (Clery Act)
    • Immigration and Employment Requirements
    • Information Security Plan
    • Intellectual Property
    • Interest in Creative Works
    • Interim Adjudication Guidance for Title IX Reports of Sexual Harassment and Misconduct
    • Internet Access
    • Inviting Dignitaries to Campus
    • Job Requisition and Hiring Process
    • Law School Policies and Practices Manual for Faculty
    • Lost and Found Property
    • Maintaining a Record of Complaints
    • Medical Emergencies and First Aid
    • Memoranda of Understanding (MOU)
    • Motor Vehicle Report Request
    • New Hire Policy Acknowledgement
    • Open Records
    • Operating Unmanned Aircraft Systems (Drones)
    • Parking and Traffic Regulations
    • Passwords
    • Paying Independent Contractors
    • Personal Appearance and Courtesy
    • Personal Property
    • Personal Work and External Employment
    • Pet Policy for Live On Employees
    • Pets on Campus
    • Political Campaigns and Political Activities
    • Privacy Policy
    • Procurement of Goods and Services
    • Purchasing Card Program
    • Record Retention
    • Research Integrity
    • Restricted Funds Utilization and Compliance
    • Return of Title IV Funds (R2T4)
    • Risk Management Plan (Environmental)
    • Sale of Employee-created Materials (to Students)
    • Solicitations and Fundraising
    • Speakers, Dignitaries, and Awards and Recognitions Approval Form
    • St. Mary’s University Style Guide
    • St. Mary’s University Web Standards
    • Third Party Vendor Access
    • Timely Warning Notifications (Clery Act)
    • Title IX Statement
    • Tobacco Use On Campus
    • Travel for University Business
    • University Name and Seal (Official Use)
    • University Social Media (Official University Accounts)
    • Using Social Media at Work
    • Vehicle Pool Program
    • Voluntary Phased Retirement (Faculty)
    • VPN Access
    • Weapons (on Campus)
    • Web Content Placement
    • Whistleblower (Employee Protection)
    • Working with News Media
    • Workplace Violence Prevention
  • 9.0 Grievance Procedure
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