Executive Council

Authorizes Release:

Vice President for Administration and Finance

Responsible Area:

Personnel Manual

Review Cycle:

Annually or as required

Last Review:

August 2021

Related Policies and Additional References:


This manual governs all St. Mary’s University personnel except those whose positions are designated as faculty by the Provost. Positions that are designated as faculty by the Provost are covered by the Faculty Handbook. Persons possessing faculty status as designated by the Provost who are engaged primarily in administrative, non-faculty positions are covered by this manual, although they retain certain rights and privileges attached to their faculty status with the Faculty Handbook. Students and other temporary employees, except for specific reference, are not covered by this manual.

The provisions of this manual do not create any legal rights. This manual is not intended to be and is not a contract, express or implied, nor does it create any legally enforceable contractual obligations on the part of the University. Employment relationships that are not subject to a signed contract between the individual employee and the University are considered “at-will”. This means that the employee is free to resign at any time, with or without cause. Similarly, The University may terminate the employment relationship at any time, with or without cause.

Updates of this manual will be made from time-to-time at the sole discretion of the University. The official version of the Personnel Manual is maintained on the University’s Gateway site. Questions may be directed to the Office of Human Resources.

The Office of Human Resources maintains the official records of all University employees. Any employee may inspect his/her own file by a request to the Director of Human Resources. It is necessary that the Office of Human Resources be provided with information about all new employees and all changes in employment status: emergency contact, changes of address or marital status, change of job status, salary change, etc.

Ordinarily, the only information which will be released from an employee’s file in response to an outside inquiry will be neutral in nature and will only include employment confirmation, job titles and dates of employment, except where further information is required to be divulged by law. An employee may authorize the release of additional information for bank, credit or employment references by submitting a written request to the Office of Human Resources as covered in the professional references section of this handbook.

Back to top