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Official policies of St. Mary's University

Finance Office

Additional Pay for Additional Duties

Overview These guidelines were created to help insure that supervisors, the area Vice President, and the President are aware and approve of staff members providing additional duties to the University….

Awards, Prizes and Gifts

Overview This policy outlines acceptability, sets maximum value, and discusses the tax implications of awards/prizes and gifts to employees and students. As with all expenditures, anyone making purchases with University…

Contracts (Written Contracts)

Written contracts are required whenever St. Mary’s enters into a binding agreement with another party that involves stated or implied consideration. Signature authority is approved by the Board of Trustees,…

Fixed Assets Management

Overview This policy describes the responsibilities that Budget Directors have regarding the fixed assets assigned to their Department.  Fixed assets are buildings, improvements, furniture, and equipment that are acquired, built,…

Paying Independent Contractors

Overview This Operating Procedures Memorandum (OPM) is a reference tool and administrative procedural guide for University departments that make payments to independent contractors in order to assure that the University…

Procurement of Goods and Services

Overview This Policy outlines the responsibilities and procedures required when making purchases with University funds. It applies regardless of the funding source. The University uses a decentralized purchasing process, allowing its…

Purchasing Card Program

Overview This policy outlines the responsibilities and procedures required when making purchases with a University issued purchasing card. As with all expenditures, anyone making purchases with University funds is obligated…

Tax-exempt Financing Compliance

General These Procedures for Post-Issuance Compliance (the “Procedures”) are for the purpose of maintaining and evidencing compliance with the federal tax requirements that apply to the tax-exempt or tax credit…

Travel for University Business

Overview St. Mary’s University provides for reimbursement of all reasonable expenses for authorized official travel in accordance with the guidelines set forth in the following policies. The purpose is to…

Wireless Service (Cell Phone) Stipends

St. Mary’s University provides a monthly wireless service stipend to employees whose duties and responsibilities require substantial business use of a cellular telephone. The following guidelines may be applied in…

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