Approver(s):

Academic Council

Authorizes Release:

Vice President for Administration and Finance

Responsible Area:

Business Office

Review Cycle:

Annually or as required

Last Review:

January 2024

Related Policies and Additional References:

None

Student registration at St. Mary’s University constitutes a contractual financial obligation to pay all tuition and fees charged for classes, including but not limited to representing a valid electronic signature to the payment terms.

Terms

  • All financial obligations are due by the designated due date for each semester.   Full payment (by either accepted financial awards, third-party sponsor or personal resources) is required by designated due date or a selection of a payment plan. Otherwise, by default, one accepts enrollment into the automatic payment plan for each term and is required to submit payments by the established dates.
  • Returned payment(s) will be charged a $50 returned check fee for each occurrence. A returned payment may result in the Business Office contacting the Registrar’s Office to cancel the enrollment of the current or future term if not cleared.
  • A student enrolling in a course or enrolled by an advisor/department and who does not attend class are still held responsible to pay the required tuition and fees if failure to cancel or withdraw by the designated dates.
  • A student is responsible for knowing the University’s cancellation and withdrawal policies including deadlines as stated in the Academic Calendar. It is the student’s responsibility to complete the cancellation or withdrawal processes. Failure to cancel or withdraw in a timely manner does NOT relieve a student from financial responsibility to the University for tuition and fees.
  • A student failing to meet current term financial responsibility may result in the Business Office contacting the Registrar’s Office to cancel registration and may NOT relieve the student from financial responsibility to the University for tuition and fees including but not limited to services used.
  • A student with future registrations failing to meet current term financial responsibility may result in the Business Office contacting the Registrar’s Office to cancel future registration.

Hold Policy

  • A student with a delinquent balance over 120 days will have a balance hold and will not be able to participate in priority registration.
  • A student with a delinquent balance for current semester of less than $1000 or with confirmed aid or payment arrangement with the University that reduces the balance to less than $1000 may participate in priority registration.
  • Current or future registration may be dropped and housing cancelled (if applicable) if a student has a balance due from a previous semester with no confirmed aid pending or a payment arrangement with the University.
  • A student with a past due balance hold may not be able to receive university transcripts/diploma until the balance is paid in full.  If the payment is made by personal and/or electronic check, the hold will be updated after 10 business days

Payment Plan Options:

*$35 enrollment fee will be applied to all payment plans.

Fall and Spring Payment Plans

  • A5: four monthly payments due on the 5th of each month
    • Fall start date: Sept. 5
    • Spring start date: Feb. 5
  • A15: four monthly payments due on the 15th of each month
    • Fall start date: Sept. 15
    • Spring start date: Feb. 15
  • B5: five monthly payments due on the 5th of each month
    • Fall start date: Aug. 5
    • Spring start date: Jan. 5
  • B15: five monthly payments due on the 15th of each month
    • Fall start date: Aug. 15
    • Spring start date: Jan. 15

Summer Plans

  • A1: three monthly payments due on the 1st of each month
    • Start date: June 1
  • A15: three monthly payments due on the 15th of each month
    • Start date: May 15
  • B1: two monthly payments due on the 1st of each month
    • Start date: July 1

Acceptable Forms of Payment

Online payments can be made 24/7 via Gateway. All major credit cards and ACH are accepted. International payments can be made via TRANSFERMATE . While we encourage you to make payments online, only cash, check , and money order payments are accepted in person in the Business Office in St. Louis Hall, Room 024.

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