It is the policy of the University to support the sponsored research activities of its faculty and staff as a way to contribute to the pursuit of knowledge, the enhancement of student learning, and the promotion of the common good. In furtherance of this effort, the University will allocate a percentage of indirect costs (Facilities and Administrative costs) to principal investigators (PIs), departments, schools, and provost office (OARSP) to help support their research activities. The primary purpose of this policy is to incentivize growth in research and creative activities as well as successful grantsmanship. This funding is derived from indirect cost recovery funds received by the University from any new external projects awarded to the University after January 1, 2015.
St. Mary’s University collects indirect costs (Facilities and Administrative costs) following the most recently negotiated Federal Indirect Cost Rate Agreement (34% on campus and 8% off campus projects of Modified Total Direct Cost (MTDC).
Proposals will budget the full indirect cost rate allowed by the sponsor, unless the following occurs:
If the funded project budget includes indirect costs, portions of the recovered indirect costs will be returned to the principal investigator, department, school, provost’s office, and general operating budget according to the model below. These funds are deposited into individual Research Incentive Accounts, specific to the PI, department, office, center, and school based on distribution models described below. Funds to be distributed to multiple PIs, departments, or schools will be divided equally unless other arrangements are negotiated. Allocation of research incentive funds are made on an annual basis during the project period and are based on actual project account expenditures in the University’s financial management system. Funds will be distributed in June for indirect expenditures in the preceding year.
If PI(s) are unable to adhere to the Proposal Submission Policy by providing final proposal application materials to the Sponsored Programs Office at least three business days in advance of the sponsor deadline, the PI(s) and PI’(s) department will forfeit indirect cost recovery distributions during the first year of the project. The standard distribution policy will resume if the project continues beyond this time period.
Beginning January 1, 2015, portion of indirect costs recovered from external grants will be set-up in accounts for the Principle Investigator (PI) or Project Director (PD) of the grant, the department that the PI/PD comes from, the Dean of the School or relevant Vice President of the PI/PD, and to the Provost’s Office. At the end of the fiscal year, the Finance office will create a report on the indirect cost expenditures for the fiscal year. This report will be used to calculate the distributions to the PIs, departments, centers, offices, schools, and provost’s office.
The new policy, indirect costs will be distributed as follows:
The PI’s account will be set-up as a restricted account. The funds will remain in the restricted account for as long as the PI is employed at StMU. When the PI retires or leaves the university, the unspent funds will be given back to the school/office of the PI to be used to support research and scholarly activities. Schools, departments, centers, and offices will additional acquire restricted accounts. These restricted accounts will roll over and are used to advance all four forms of the Boyer Scholarship model at the University. If the PI does not have a department, center, or office the funds would go to the school.
Funds will be distributed by June 30 but will be used for the Year End Expenditures at the start of the new fiscal year.
The following guidelines provide the parameters for use of this allocated fund:
Departments and Schools can use the funds for a course release that would support research, scholarship, and/or creative activities within their school or department.