{"id":217,"date":"2017-09-18T10:28:00","date_gmt":"2017-09-18T10:28:00","guid":{"rendered":"https:\/\/www.stmarytx.edu\/policies\/?post_type=ucommp&#038;p=217"},"modified":"2023-10-20T13:57:33","modified_gmt":"2023-10-20T13:57:33","slug":"campus-digital-message-boards-suggested-guidelines","status":"publish","type":"university-communica","link":"https:\/\/www.stmarytx.edu\/policies\/university-communica\/campus-digital-message-boards-suggested-guidelines\/","title":{"rendered":"Campus Digital Message Boards &#8211; Suggested Guidelines"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The digital message boards (video boards) on campus are an important part of the University\u2019s internal communications and offer a way of marketing events and providing information about programs that are of interest to the campus community. The signage runs on a system called Rise Vision, which is a digital signage content management system. The digital displays are located in various spots across campus and University Communications is the primary contact for posting content to these boards.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">University Communications Messaging Strategy for Digital Message Boards:<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Utilize a monthly messaging calendar meeting to identify and plan content for the digital boards and ensure content initiatives, promotions and messages are well thought out and have an appropriate degree of repetition and balance.<\/li>\n\n\n\n<li>Provide a visual means of conveying messages to the campus community at large that builds interest in events, activities, speakers, services and programs and reinforces major successes of the University, students, faculty and staff.<\/li>\n\n\n\n<li>Shape content and design of messages to resonate with the target audience and catch their visual attention.<\/li>\n\n\n\n<li>Use in unison with other marketing materials for broader awareness.<\/li>\n\n\n\n<li>Promote campus vibrancy by consistently highlighting\/promoting the exciting activities and news happening across our campus community.<\/li>\n\n\n\n<li>Increase awareness of the University brand and marketing messages.<\/li>\n\n\n\n<li>Reduce mass emails and visual clutter in the common areas of campus buildings.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Locations of Digital Message Boards&nbsp;on Rise Vision System<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>University Center (3) \u2013 Cafeteria, Bookstore, Information Desk (being decommissioned)<\/li>\n\n\n\n<li>Career Development Services (1) &#8211; Lobby<\/li>\n\n\n\n<li>Greehey School of Business (3) &#8211; Lobby, Finance Classroom<\/li>\n\n\n\n<li>Blume Library (1) \u2013 Second Floor<\/li>\n\n\n\n<li>Learning Commons (4) \u2013 Library (2), Academic Technology (2)<\/li>\n\n\n\n<li>Law School (9) \u2013 Classroom Building (3), Raba Building (3), Sarita Kenedy East Law Library (3)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Locations of Digital Message Boards&nbsp;on an Independent System<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Alumni Athletics &amp; Convocation Center (1) \u2013 Lobby<\/li>\n\n\n\n<li>Admissions (1) \u2013 Chaminade Tower<\/li>\n\n\n\n<li>Sarita Kenedy East Law Library (1) \u2013 Hallway<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Guidelines for Use<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Content for internal messages posted to the digital boards should be:\n<ul class=\"wp-block-list\">\n<li>Student oriented<\/li>\n\n\n\n<li>Focused on career- or job-related information or learning opportunities.<\/li>\n\n\n\n<li>High level student events, activities, recitals and concerts, etc.<\/li>\n\n\n\n<li>Signature University events<\/li>\n\n\n\n<li>Key events for University ministry<\/li>\n\n\n\n<li>Congratulatory messages for high level or presidential awards and recognition<\/li>\n\n\n\n<li>\u201cEvergreen\u201d University messages, such as Rattler Spirit Thursdays<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Message run times will vary depending on time sensitivity and significance of content.<\/li>\n\n\n\n<li>Content will rotate through a digital board \u201cpresentation\u201d and the rotation time is dependent on the number of content images running at the time.<\/li>\n\n\n\n<li>Campus digital message boards are&nbsp;primarily intended for the advertising of events and programs occurring in spaces on campus. It is not intended to promote external off-campus events or for the sale of advertisements.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Process<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>University Communications identifies&nbsp;key events or information to be posted to the digital message boards. To make a specific content request contact the Office of University Communications at 210-436-3327 or <a href=\"mailto:ucomm@stmarytx.edu\">ucomm@stmarytx.edu<\/a>.<\/li>\n\n\n\n<li>Submit information 10 days before you want the announcement posted to allow for design and\/or uploading of submitted content.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Law-specific Guidelines for Use<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Content for messages posted to the Law School\u2019s digital message boards should be:\n<ul class=\"wp-block-list\">\n<li>High-level student events or activities that pertain to the entire School of Law or University community at large.<\/li>\n\n\n\n<li>Lower priority events or activities with a small or specific audience should utilize the Witan and social media channels to promote or share information.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Law Process<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The&nbsp;Director of Law Communications&nbsp;identifies&nbsp;key events or information to be posted to the Law School\u2019s digital message boards.<\/li>\n\n\n\n<li>Law student clubs\/organizations should&nbsp;fill out the <a href=\"https:\/\/app.smartsheet.com\/b\/form?EQBCT=31879c8f5eba438a93fea899bff24ed1\">online submission form<\/a> available at to submit their event information be posted to the digital message boards.<\/li>\n\n\n\n<li>Submit information 10 days before you want the announcement posted to allow for design and\/or uploading of submitted content.<\/li>\n\n\n\n<li>Event information submitted may not be in conflict with the mission of the University.<\/li>\n\n\n\n<li>If a request does not meet the threshold for a video board, organizations can submit their information to the <a href=\"https:\/\/stmarytx.wufoo.com\/forms\/z1prynlu0wtnhmy\/\">Witan<\/a> and promote it via <a href=\"https:\/\/www.stmarytx.edu\/about\/social-media\/\">social media<\/a>.<\/li>\n<\/ul>\n","protected":false},"featured_media":0,"parent":0,"menu_order":0,"template":"","class_list":["post-217","university-communica","type-university-communica","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Campus Digital Message Boards - Suggested Guidelines - Policy Library<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.stmarytx.edu\/policies\/university-communica\/campus-digital-message-boards-suggested-guidelines\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Campus Digital Message Boards - Suggested Guidelines - Policy Library\" \/>\n<meta property=\"og:description\" content=\"The digital message boards (video boards) on campus are an important part of the University\u2019s internal communications and offer a way of marketing events and providing information about programs that are of interest to the campus community. 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