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Official policies of St. Mary's University

Athletics: Financial Aid Reduction

Approver(s):

Executive Council

Authorizes release:

Chief of Staff for the President

Responsible office:

Athletics Office

Review cycle:

Annually or as required

Adopted:

Unknown

Last update:

October 2016

Next review:

June 2017

The following will outline the steps to be taken if a Head Coach indicates an athletics grant received during current academic year is being reduced for upcoming year:

  • The compliance officer prepares a blank athletics grant spreadsheet for the upcoming academic year.
  • The Head Coach is given the blank athletics grant spreadsheet and instructed to prepare athletic grant allocation for all continuing student athletes.
  • The Head Coach emails the spreadsheet to compliance officer and schedules meeting to discuss proposed allocation for upcoming year.
  • The compliance officer evaluates the spreadsheet to ensure no reductions are reflected in proposed allocations of athletic grants amount for upcoming year, or part thereof, and proposed allocations of athletic grants are pursuant to all NCAA regulations regarding awarding athletics grants and.
  • If a reduction is reflected on spreadsheet, the compliance officer discusses reduction with Head Coach and justification for reduction, ensuring permissible per NCAA regulations regarding permissible reductions.
  • The compliance officer emails Director of Financial Assistance, Head Coach and Athletics Director (or his/her designee) with student-athlete name, applicable sport, reduced athletics grant amount intended for upcoming academic year, or part thereof, and justification.
  • Director of Financial Assistance notifies the student-athlete of reduction and outlines appeal process concerning reduction and cancellation of athletics grants.
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