Policy Library 1 Camino Santa MariaSan Antonio, TX 78228 +1-210-436-3011 Policy Library logo William Joseph Chaminade St. Mary's University, Texas

Approver(s):

Executive Council; last formal approval: April 2018

Authorizes release:

Provost and Vice President for Academic Affairs

Responsible office:

Academic Affairs

Review cycle:

Annually or as required

Adopted:

April 2018

Last update:

April 2018

Next review:

June 2018

St. Mary’s Protocol for Death Announcements
Section 1: Faculty (non-retired and retired; full-time and part-time)
Section 2: Staff (non-retired and retired; full-time and part-time)
Section 3: Administrators/leadership (non-retired and retired; full-time and part-time)
Section 4: Marianists (non-retired and retired; full-time and part-time)
Section 5: Marianists (on campus and/or living in San Antonio, not affiliated with St. Mary’s)

Section 1: Death Announcements – Faculty

Non-Retired Faculty (full-time or part-time)
Announcements will be drafted by the Dean of the School and sent to the Office of University Communications for editing and distribution to the campus community.

  • Email announcements will be from the Dean of the School to:
    • All faculty
    • All staff (professional and support)
    • Students of that School
  • If the faculty member has a bio on the website, it will be marked with “In Memoriam” and linked to the individual’s obituary in the website’s News Center until the end of the semester (fall or spring).
  • Optional and determined based in part on years of service or named endowments:
    • Email announcements will be from the Dean of the School to all alumni or alumni of that School
    • The announcement will be shared via social media on the main University sites that are appropriate for sharing such information; as well as the school-specific sites appropriate for posting death announcements.

Retired Faculty
Announcements will be drafted by the Dean of the School and sent to the Office of University Communications for editing and distribution to the campus community.

  • Email announcements will be from the Dean of the School to:
    • All faculty of that School
    • All staff (professional and support) of that School
  • Optional and determined based in part on years of service, emeritus status, or named endowments:
    • Email announcements will be from the Dean of the School to:
      • All faculty and staff at the University
      • All alumni or alumni of that School
    • The announcement will be shared via social media on the main University sites that are appropriate for sharing such information; as well as the school-specific sites appropriate for posting death announcements.

Section 2: Death Announcements – Staff

Non-Retired Staff (full-time or part-time)
Announcements will be drafted by the Office of Human Resources and sent to the Office of University Communications for editing and distribution to the campus community.

  • Email announcements will be from the Office of Human Resources to:
    • All faculty
    • All staff (professional and support)
  • If the individual has a bio on the website, it will be marked with “In Memoriam” and linked to the individual’s obituary in the website’s News Center and removed at the end of their memorial services.
  • Optional and determined based in part on years of service:
    • The announcement will be shared via social media on the main University sites that are appropriate for sharing such information; as well as the department or school-specific sites appropriate for posting death announcements.

Section 3: Death Announcements – Members of the University’s Leadership Team

Non-Retired Administrators (full-time or part-time)
Announcements will be drafted by the Office of the President or the Office of the Provost and sent to the Office of University Communications for editing and distribution to the campus community.

  • Email announcements will be from the Office of the President or the Office of the Provost to:
    • All faculty
    • All staff (professional and support)
    • All or some students
  • If the individual has a bio on the website, it will be marked with “In Memoriam” and linked to the individual’s obituary in the website’s News Center and removed at the end of their memorial services.
  • Optional and determined based in part on years of service, emeritus status, or named endowments:
    • Email announcements will be from the Office of the President or Office of the Provost to:
      • All or some alumni
      • Other special groups – donors, higher education colleagues, Catholic colleagues, etc.
      • The announcement will be shared via social media on the main University sites that are appropriate for sharing such information; as well as the department or school-specific sites appropriate for posting death announcements.

Retired Administrators
Announcements will be drafted by the Office of the President and sent to the Office of University Communications for editing and distribution to the campus community.

Optional and determined based in part on years of service, emeritus status, named endowments or position held (president or provost):

  • Email announcements will be from the Office of the President to:
    • All or some faculty
    • All or some staff
    • Marianists (on campus and/or in San Antonio)
    • All or some alumni
    • Other special groups – donors, higher education colleagues, Catholic colleagues, etc.
  • Announcement will be shared via social media on the main University sites that are appropriate for sharing such information; as well as the department or school-specific sites appropriate for posting death announcements.

Section 4: Death Announcements – Marianists

Non-Retired Marianist Faculty (full-time or part-time)
Announcements will be drafted by the Office of Mission and/or the Dean of the School and sent to the Office of University Communications for editing and distribution to the campus community.

  • Email announcements will be from the Office of Mission or Dean of the School to:
    • All faculty
    • All staff (professional and support)
    • Students of that School
    • Marianists (on campus and/or San Antonio)
  • If the faculty member has a bio on the website, it will be marked with “In Memoriam” and linked to the individual’s obituary in the website’s News Center until the end of the semester (fall or spring).
  • Optional and determined based in part on years of service, emeriti status, or named endowments:
    • Email announcements will be from the Office of Mission or the Dean of the School to:
      • All students
      • All alumni or alumni of that School
    • The announcement will be shared via social media on the main University sites that are appropriate for sharing such information; as well as the school-specific sites appropriate for posting death announcements.
  • NOTE: Provincial Administration sends the announcement to all Marianists in the U.S.

Retired Marianist Faculty
Announcements will be drafted by the Office of Mission and sent to the Office of University Communications for editing and distribution to the campus community.

  • Email announcements will be from the Office of Mission to:
    • All faculty
    • All staff (professional and support)
    • Marianists (on campus and/or San Antonio)
  • Optional and determined based in part on years of service, emeritus status, or named endowments:
    • Email announcements will be from the Office of Mission to:
      • All or some students
      • All alumni or alumni of that School
    • The announcement will be shared via social media on the main University sites that are appropriate for sharing such information; as well as the school-specific sites appropriate for posting death announcements.
  • NOTE: Provincial Administration sends the announcement to all Marianists in the U.S.

Non-Retired Marianists Staff (full-time or part-time) or Retired Marianist Staff
Announcements will be drafted by the Office of Mission and sent to the Office of University Communications for editing and distribution to the campus community.

  • Email announcements will be from the Office of Mission to:
    • All faculty
    • All staff (professional and support)
    • Marianists (on campus and/or San Antonio)
  • If the individual has a bio on the website, it will be marked with “In Memoriam” and linked to the individual’s obituary in the website’s News Center and removed at the end of their memorial services.
  • Optional and determined based in part on years of service:
    • The announcement will be shared via social media on the main University sites that are appropriate for sharing such information; as well as the department or school-specific sites appropriate for posting death announcements.
  • NOTE: Provincial Administration sends the announcement to all Marianists in the U.S.

Section 5: Marianists On-Campus or in San Antonio, Not Affiliated with St. Mary’s

Announcements will be drafted by the Office of Mission and sent to the Office of University Communications for editing and distribution to the campus community.

  • If appropriate, email announcements will be from the Office of Mission to:
    • All faculty
    • All staff (professional and support)
    • Marianists (on campus and/or San Antonio)
  • NOTE: Provincial Administration sends the announcement to all Marianists in the U.S.

Office of the Provost approved faculty protocol (except Marianist faculty) on April 12, 2018.
Office of Human Resources approved staff protocol (except Marianist staff) on April 12, 2018.
Office of Mission approved Marianist protocol on April 25, 2018.

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