Admission

ADMISSION POLICIES

Disclaimer

The University reserves the right at any time to delete, amend, or alter any of the customs, rules, regulations and requirements of the University, such as required courses, credit hours and weeks in resident study to graduate even though the same may not be expressly set out in the Degree Audit, Catalog, or Graduate School Standards and Policies. Information contained herein is not to be regarded as creating a binding contract between the applicant or the student and the University. Students admitted to graduate study are not guaranteed a graduate degree. The Graduate Catalog is an accurate compilation of the customs, rules, regulations, and requirements of the University as of the time it is published. During the year a Catalog is in effect, the continuing responsibility of operating the school may require changes by the University Administration of those customs, rules, regulations, and requirements. Students should be aware, therefore, of the need to determine the current status of any rule stated in this Catalog.

Program requirements are reflected in the Degree Audit Form. Students may have completed some or all of the prerequisites at St. Mary's University or elsewhere. Students must have completed all of the prerequisites and courses and hours specified in the Degree Audit Form and Graduate Catalog before the degree will be awarded.

The University reserves the right at anytime to delete, amend, or alter any of the requirements specified in the Degree Audit Form or the Graduate Catalog even though not expressly set out in the Degree Audit Form or the Graduate Catalog. Therefore, students should determine the current status of prerequisite and degree requirements to ensure that they satisfy all requirements of their graduate program and the Graduate School.

It is the obligation of students to acquaint themselves thoroughly with all the information in the Graduate Catalog and to see that all departmental and Graduate School requirements are satisfied.

The University and the Graduate School comply with the Family Educational Rights and Privacy Act (45 C.F.R. Part 99). The student will be advised annually of the rights accorded by the law.

It is the policy of St. Mary's University Graduate School not to discriminate on the basis of sex, handicap, race, color, religion, creed, or national or ethnic origin in its educational programs, admissions policies, employment policies, financial aid or other school-administered programs. This policy is enforced by federal law under Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, and section 504 of the Rehabilitation Act of 1973. Direct inquiries regarding compliance with these statutes should be directed to the Director of Human Resources, Administration Building, (436-3725), or to the Director of the Office for Civil Rights, Department of Health and Human Services, Washington, D.C.

Admission

General

Generally, admission is granted only to individuals with high promise for success in graduate study. Applicants demonstrate this potential through previous schooling and testing. All applicants must have a bachelor's degree or the equivalent from an accredited college or university. As an exception, auditors are not required to have a degree. Applicants should refer to degree programs for specific requirements.

Entrance Exams

The Aptitude Test of the Graduate Record Examination (GRE), the Graduate Management Admissions Test (GMAT), or the Miller Analogies Test (MAT) is required of all applicants. As an exception, the admission's test may be waived for students who already have a graduate degree. Applicants should refer to specific degree programs for the appropriate entrance requirements. Also, see Application Procedures below. The test should be taken before registration, but it may be taken during the first semester of enrollment for some degree programs with further enrollment contingent upon test results. Students from foreign countries must submit test scores prior to admission.

Test Requirements for Programs

ProgramRequired Exam
*Business AdministrationGMAT
Communication Studies, Community Counseling , Mental Health, Marriage and Family Therapy, Pastoral Ministry, Reading, TheologyGRE or MAT
Computer Information Systems, Computer Science, Engineering Systems ManagementGMAT or GRE
Catholic School Leadership, *Counselor Education and Supervision (Ph.D.), Economics, Educational Leadership, Electrical Engineering, English Literature and Language, History, Industrial Engineering, *Industrial Psychology, International Relations, Marriage and Family Therapy (PhD).GRE
*Must provide test score before admission

Admission Categories

Regular: Regular admission is granted to applicants who have demonstrated the potential for success.

Conditional: Students may enroll in a maximum of 9 hours. They must earn a B- or better in all graduate courses taken as a conditional student.

Special: Special admission may be granted to applicants not intending to work toward a degree or who are registered at another graduate school and have permission of the Dean of that school to take specific courses at St. Mary's University. Special admission may also be granted to those applicants seeking certification in appropriate programs. Students in certification programs wishing to pursue a complete Master's Degree from St. Mary's and who have been admitted as Special students must complete all requirements for Regular Admission of the intended program.

Auditors: Auditors may be admitted to graduate courses with the permission of the instructor of such courses and the Graduate Program Director. No credit is given for such work.

Time Limits For Completing Conditions

Conditions that must be satisfied before enrollment will be specified in acceptance letters. Others must be satisfied during the first semester of enrollment unless specified otherwise.

Application Procedures

  1. Early application submissions are encouraged and may either be downloaded form the university's web site or obtained directly from the Office of the Dean of the Graduate School, St. Mary's University, 1 Camino Santa Maria, San Antonio, TX 78228.
  2. There is no application fee required.
  3. Submit the appropriate test scores required for the applicable degree program - the Graduate Management Admissions Test (GMAT), Aptitude Test for the Graduate Record Exam (GRE), or the Miller Analogies Test (MAT).
  4. Include two complete and official transcripts showing previous college work and degree or arrange to have them sent to the Dean of the Graduate School. Documents must be in English for international students.
  5. Include two letters of recommendation from individuals well acquainted with your academic/professional ability. Students who have graduated from St. Mary's University are exempt from this requirement.
  6. All new full and part time students must complete the blue Health Form sent by the Graduate Admissions Office and is an essential part of the application. This medical form is a confidential record for Student Health Service use only. Complete the medical history and provide proof of the required immunization listed. This is Texas State Law and a pre-registration requirement. Active duty military personnel are exempt from this requirement.
  7. Specific programs may require an interview.

Admission to Graduate School

The Graduate Program Director, representing the academic department or school of the applicant's field of study, reviews the application and recommends final disposition to the Graduate Council.

The Graduate Council approves or denies admission of the applicant. The Council reserves the right to refuse admission to any applicant without assignment of reasons. Admission to graduate study does not imply admission to candidacy for a graduate degree.

The successful applicant will receive a letter of admission from the Dean of the Graduate School. The letter will contain instructions for registration and other important information.

Registration

Applicants accepted earlier than 30 days prior to beginning of the semester should contact their Graduate Program Director concerning registration immediately upon receipt of their admission letter. The Graduate Program Director will assist the student in designing a course of study, which meets degree requirements.

Students who are accepted less than 30 days before the class starting date should contact their Graduate Program Director immediately upon notification of acceptance. The Graduate Program Director will assist the student during this registration period.

Students unable to attend as scheduled must contact their Graduate Program Director or the Registrar's Office to cancel their registration. This procedure will prevent any unnecessary financial obligation or failing grade for nonattendance. Once classes have begun, partial refunds are authorized for a limited period in accordance with University policy.

Payment Procedures

Early registration does not require early payment. However, you must make a written payment arrangement with the Bursar's Office at least 30 days prior to the class starting date. This arrangement consists of one of the following:
  1. Sign an agreement to pay by Friday of the first week of class.
  2. If participating in a company reimbursement plan, sign a financial obligation form. Pay after completion of course.
  3. If approved by the Business Office sign a promissory note and pay by installment.
  4. Obtain financial assistance through the Financial Aid Office.
  5. If eligible as a DOD employee the student must obtain a Tuition Assistance Form from their respective DOD Education Office and send it to the Business Office or Graduate Program Director.
  6. Pay by check, money order, credit card, or cash.

International Students

International students should follow steps 1-5 under Application Procedures, ensure proper visa immigration procedures, and:
  1. Submit a signed financial statement.
  2. International students seeking admission to the MBA program must submit a minimum TOEFL score of 67 (Internet without speaking), 87 (Internet with speaking), 230 (computer) or 570-573 (paper) or an Academic IELTS score of 6.5 or higher.
  3. Students who wish to transfer from United States' institutions to St. Mary's must obtain permission from the Immigration and Naturalization Service before leaving the school currently attended.
The application and all required documents should arrive at St. Mary's University at least 90 days before the start of the desired semester of enrollment. All official documents become the property of the university and will not be returned to the student.

Intensive English Program (ESL)

Since all classes, assignments, and examinations at St. Mary's are conducted in English, a student must be highly fluent in English. The university offers a summer Intensive English Program for international students required to increase their fluency in English. However, students must have a minimum TOEFL of 450 to enroll in the summer program. Students with a TOEFL of 450-549 may attend the ESL in lieu of submitting a TOEFL of 550. Students electing this option should inform the Dean in writing by March 1 prior to the summer of intended enrollment. If ESL is attended, the student must successfully complete the ESL prior to enrolling in graduate studies in the Fall.

All students whose native language is English and are not graduates of US colleges or universities must demonstrate written competence in English by passing an English competency test at St. Mary's University prior to their first semester. This examination is administered through the St. Mary's University Intensive English Program. If appropriate the student will be required to take formal courses in English or work in the English laboratory until sufficient competency is demonstrated.

Graduates of U.S. colleges or universities are not required to submit TOEFL scores or demonstrate written competence in English.

Adequate Financial Support

St. Mary's only accepts international students who can finance their entire education. Financial assistance is not available for international students through St. Mary's University. Each student must provide a certified financial statement and certification from a bank, agency, or individual, which retains the funds, indicating that sufficient funds are available to finance the student's education. The amount of funds available must be specified.

Certain countries limit the amount of money that can be sent to the United States. Thus, it is important for an applicant to inquire into his/her country's regulations. Since an international student cannot obtain a job to pay for school expenses while in the United States under most visa classifications, all funds for schooling must come from sources in the native country.

Acceptance Letter and I-20 Form

After receipt of all documents and approval for graduate study, a letter of acceptance and I-20 Form (Certificate of Eligibility for Non-Immigrant F1 Students) will be sent. The I-20 Form will assist the student in obtaining a passport from his/her government and a visa from the United States Consul.