To the Virtual tour of the conference rooms available in the second floor of the University center. These rooms are available for a variety of functions. For example: lecture, banquets, classrooms, conferences, etc. The conference rooms are:

• Conference Room A
• Conference Room B
• Conference Room C
• Conference Room D
• Alumni Room
• Goelz Room

NOTE: The tour is only available in Quicktime format. http://www.apple.com/quicktime/download

RESERVATION GUIDELINES

• The University Center staff wishes to maximize its service to all users. To facilitate the best possible service, complete and accurate information must be provided when reservation and set-up information are submitted. Last minute changes and additions will be accommodated only as possible.
• All spaces in the University Center must be reserved though the Center's Scheduling Manager (431-8087) at least 3 working days prior to the event. Space for large events with complex set-ups should be reserved at least 10 working days prior to event. Catering services should also be arranged at least 10 working days prior to event. Please note: Same day and last minute reservations will be accommodated only as space and staffing permit.
• Available spaces include: Conference Rooms A, B, C, D, Alumni Room, Goelz Room, Foyer Area, Atrium, Dining Facilities, Second Floor Bridge (for banners), North Patio, and West Landing.
• Reservations are usually not made for any regularly scheduled academic class.
• Reservations spaces outside the University Center include: Chaminade Field, Bell Tower, St. Louis Hall Fountain, Java City Amphitheater, Quad, Treadaway CourtYard, Treadaway Seminar B, Treadaway Seminar C, Treadaway Auditorium, and Pecan Grove. All reservations for classrooms space must be made through the Registrar's Office. Athletic and intramural spaces must be reserved through the athletic Department and Campus Recreation, respectively.
• Availability: Reserved meeting rooms are made available at the time indicated on the "Facilities Reservation Request Form" as the "Start time of Set-up."
• Room Condition: The organization and/or individual making the reservation is responsible for leaving the room in the same condition as when the event began. Misuse or abuse of rooms may result in future loss of reservation privileges and/or charges for cleaning and resetting of the room. Groups are responsible for notifying University Center staff (213-1713) when they vacate a facility if there is University equipment in the room.
• Cancellation: When cancellation of non-catered event is necessary, please notify ARAMARK directly. Notifications are necessary to adjust staffing schedules and keep accurate records on the use of our facilities. Failure to provide notification of cancellation for events on a repetitive basis may result in room charges being assessed.
• Room rental fees: Room rental charges will be levied in accordance with the University Facilities Fee Schedule. Deposits are due at the time the reservation form is submitted. Rental fees are due at the time of the final walk-through for the event. Events that are scheduled for hours other than normal operating hours are subject to approval by the Director of University Center & Conference Services and early/late fees.

Types of Reservations

• Series Reservations: These are scheduled meeting that accord on a regular basis in the same room. Examples include a student organization meeting or a University committee meeting.
• University Sponsored Events: These are events that are for the benefit of the entire University, not just one primary organization or department. Examples include a dance, the presentation of a lecture, a talent show, or a film series.
• University Organization/Department: These include "Invitation Only" events that are not open to the public. Examples are a private meeting of an organization or a social event for "members only."
• Alumni Events: These include meetings held by alumni on campus. Examples include meetings of the Alumni Executive Committee or an alumni reception.
• Conference Services Event: These are events sponsored by a member of the University community for the primary benefit of outside users.
• Outside User Events: These include any event hosted by individual who are not members of the St. Mary's University Community.

NOTE: For more information http://www.stmarytx.edu/uc/pdf/uc_policies_procedures.pdf