| St. Mary's HOME | Administration | Registrar's Office |
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Registrar's Office Box #76 St. Louis Hall Room 105 One Camino Santa Maria San Antonio, TX 78228-8576 phone: (210) 436-3701 fax: (210) 431-2217 registrar@stmarytx.edu Hours of Operation: Daily: 8 a.m. - 5 p.m. Summer Hours: 8 a.m. - 4 p.m. 05/18/09 to 08/07/09 |
Enrollment/Degree VerificationThe Registrar's Office will complete any forms or provide letters for all types of verification including loan deferments, health insurance forms, jury duty, military I.D., address confirmation, VA benefit, etc. Requests may be made in person or by mail or fax. St. Mary's University does not accept e-mail or telephone requests for verification letters. A request form is available in the Registrar’s Office and on the Forms for Download page. Allow at least 2 to 3 business days for processing except during the first week of school when one week is required. There is NO CHARGE for this service. IMPORTANT:The Registrar’s Office prefers that students pick up their verification form/letter and mail it themselves. Students are asked to verify the accuracy of the information contained in the form/letter before they leave the Registrar’s Office. Students are also encouraged to make a copy for their own personal records before submitting the form/letter to their bank, insurance company, etc. If the form/letter is not picked up within ten working days, it will be mailed to the address on the request form submitted. Currently enrolled students are required to provide their St. Mary’s identification card when picking up their verification form/letter. ***If students require verification of additional information such as grade point average and number of hours completed, this special request must be stated when students submit their verification request form to the Registrar’s Office for processing.*** When mailing or faxing a verification request, please refer to the following contact information: Mailing Address: Student Loan Deferment Processing:St. Mary's University participates in the National Student Clearinghouse (NSC). Three times a semester (after the 75% refund period, after mid-term break, and after final exams), the University submits a report of students' enrollment status and proposed graduation date to the NSC, which in turn supplies the information to lending agencies. The Clearinghouse will be responsible for providing status and deferment information, on behalf of the school, to guaranty agencies, lenders, servicers, and the Department of Education's NSLDS Phase. If a student’s lender does not participate in the NSC, the student will need to request a letter of enrollment verification every semester. Requests may be made in person or by mail or fax. Students may also download the form from the Registrar website.St. Mary’s does not accept e-mail or telephone requests for verification letters.Allow at least 2 to 3 business days for processing except during the first week of school when one week is required.There is NO CHARGE for this service. To learn further information on how the NSC organization works contact them at: National Student Clearinghouse Hours Constituting Full-Time/Half-Time Enrollment
*Upon request, the Registrar will certify students as “full time” during the semester in which they intend to graduate if they are enrolled in the number of hours required to complete the degree, irrespective of the number of hours involved.Students enrolled in 3 semester hours of CN8390 Dissertation are considered full-time students.
Procedures for Obtaining an ApostilleWhat is an Apostille?An “Apostille” is a form of authentication issue to documents for use in countries that participate in the 1961 Hague Convention Abolishing the Requirement of Legalization of Foreign Public Documents. The completed “Apostille” certifies the authenticity of the signature of the notary, the capacity in which the person signing the document has acted, and identifies the seal/stamp that the document bears. How can I obtain such a document?St. Mary’s University does not prepare “Apostille”, but may assist you in obtaining such certification of authenticity. Upon request, the Registrar’s Office will require in writing from the student a request for notarized documents.The following documents may be notarized:
Please contact country where document is required beforehand to verify what is required before placing your request. The whole process usually takes three to five working days. Once the student receives the notarized documents, the student acquires his/her “Apostille” through the Texas Secretary of State. It is Form 2104, “Request Form for Official Certificate or Apostille on a Texas Notary Public” form used to request official certification of a Texas notary public. Here is the website: http://www.sos.state.tx.us/authinfo.shtml Texas Secretary of State If you would like for us to mail your notarized document(s) to the Texas Secretary of State Authentications Unit, please enclose the following information with your request:
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